Student & Youth Travel Association

“SYTA is a member organization. SYTA membership takes four forms: (1) Active members, who are companies that are student and youth travel providers, (2) International Affiliates, who are any firm, entity, or corporation based outside of Canada and the United States that conducts, arranges, markets or provides student and youth travel, (3) Associates, who are any firm, entity or corporation that provides a product or service that directly supports student and youth travel operations, and (4) Allied Member, who are individuals or organizations with honorary membership, provided by invitation only. Only active members may serve as an officer on the Board of Directors and vote for the Board of Directors. Associate members may serve as an associate director on the Board of Directors, elected by associate membership vote.”

“Election of the Vice President, Active Member Directors and Associate Member Directors shall be held at the annual meeting of SYTA. The annual meeting is scheduled in conjunction with STYA's annual convention. The election of the "At Large" member position is to be done by a majority vote of Board members then in office at a Board meeting following the annual meeting of SYTA. Voting may be by voice or ballot, provided that any election of Directors must be by secret ballot if there is a greater number of nominees than there are vacancies to be filled or if demanded by any member at the meeting before voting begins. Candidates receiving the highest number of votes for each vacancy to be filled shall be elected as Directors. There shall be no cumulative voting. A tie shall be decided by re-balloting for the candidates who received the tie vote.”

“Whenever members are required to take any action at a meeting, written notice of the meeting shall be sent or otherwise given to each member entitled to vote. The notice shall specify the place, date, and hour of the meeting and (i) in the case of a special meeting, the general nature of the business to be transacted, or (ii) in the case of the annual meeting those matters that the Board of Directors, at the time of giving the notice, intend to present for action by the members. However, any proper matter may be presented at the meeting. The notice of any meeting at which Directors are to be elected shall include the names of all persons who are Director nominees. The presence in person of at least 20% of the members, including two (2) members of the Board of Directors, entitled to cast a vote shall constitute a quorum for the transaction of business provided, however, that if any regular or annual meeting is actually attended in person by less than one-third of the voting power, the only matters that may be voted on are those of which notice of their general nature was given under the previous paragraph. Voting may be by voice or ballot, provided that any election of Directors must be by secret ballot if there are a greater number of nominees than there are vacancies to be filled or if demanded by any member at the meeting before the voting begins. Each member entitled to vote shall be entitled to cast one vote on each matter submitted to a vote of the members. Approval is by majority vote and there shall be no voting by proxy.”

“A copy of the Form 990 is first reviewed and approved by the Executive Director. Upon Executive Director's approval, it is forwarded to the finance committee, or an approved representative of the finance committee, to review the Form 990 prior to submission. The final Form 990 is provided to the full Board of Directors prior to submission.”

“Each director and officer is required to review a copy of the conflict of interest policy, which requires each person to disclose any relationships, positions or circumstances in which he or she believes could contribute to a conflict. Following full disclosure of a possible conflict of interest, the Board of Directors shall determine whether a conflict of interest exists and, if so the Board shall vote to authorize or reject the transaction or take any other action deemed necessary to address the conflict and protect SYTA's best interests.”

“Approved by Board. There's a signed contract by SYTA President.”

“SYTA makes all documents available to the public upon request.”

“Governing documents, the conflict of interest policy and financial statements are available to SYTA members upon request.”

“SYTA's Board of Directors assumes responsibility for oversight of the audit, including selection of the independent accountant. This process is consistent with prior years.”