Another Choice Another Chance

“The tax return is prepared by an outside accounting firm. After completion of said returns, the organization is sent a draft of the tax returns to be reviewed and examined. The organization makes copies of the returns and distributes to those individuals charged with governance. Those individuals at that time can review and if applicable discuss any line items in the return with the accountant who has prepared the return. If all items are found to be acceptable, an affidavit is signed to authorize the outside accounting firm to process, sign and provide copies of the returns to be filed with the designated governmental agencies. Before the tax returns are filed, a final tax return copy is forwarded to all Board members. The tax returns are then signed by the organization, stamped with certified return receipt and timely placed in the mail for filing.”

“The organization ensures that each member reports any conflict or potential conflict of interest at each board meeting. If a potential conflict or actual conflict is present, a written statement of that conflict is established and written documentation of procedures to handle conflict is established with agreement of all board members. All conflicts of interest and resolution of conflict will be documented in the board minutes. Any substantial conflict may result in removing the member from the ACAC board or the member may have the right to vote on the conflicting matter revoked.”

“The bookkeeper of the organization provides comparable data and sufficient information for compensation deliberation and decision-making.”

“Governing documents are available for public inspection at the principal place of business.The written conflict of interest policy and the organization's financial statements are available upon request”