Charlotte Community Foundation Inc.

“The foundations board of directors received and reviewed the form 990 before filing.”

“This policy recognizes that both real and apparent conflicts of interest and dualities of interest (hereinafter referred to as conflicts) sometimes occur in the course of conducting the corportions daily affairs. A conflict as used in this policy refers only to personal, proprietary interests of the persons covered by this policy and their immediate families and not to philosophical or professional differences in opinion. Conflicts occur because the many persons associated with the corporation should be expected to have, and do in fact generally have multiple interests and affiliations and various positions of responsibility within the community. Sometimes a person will owe identical duties to two or more organizations conducting similar activities. Conflicts are undesireable because they potentially or apparently place the interests of others ahead of the corporations obligations to its corporate purposes and to the public interest. Conflicts are also undesirable because they often reflect adversely upon the persons involved and upon the institutions with which they are affiliated, regardless of the actual facts or motivations of the parties. However, the long range best interests of the corporation do not require the termination of all association with persons who may have real or apparent conflicts if a prescribed and effective method can render such conflicts harmless to all concerned. Therefore, the corporations affirmative policy shall be to require that all actual or apparent conflicts be disclosed promtply and fully to all necessary parties and to prohibit specified involvement in the affairs of the corporation by persons having such conflicts. This policy shall apply to the directors, officers, agents and employees of the corporation, including advisory council members, office volunteers and independent contractor providers of services and materials. The corporations management shall have the affirmative obligation to publicize periodically this policy to all such parties. Disclosure of all conflicts each person to whom this policy applies shall disclose all real and apparent conflicts, which he/she discovers or has brought to his/her attention in connection with the corporations activities. Disclosure as used in this policy shall mean providing promptly to the appropriate persons a written description of the facts comprising the real or apparent conflict. All disclosure notices received hereunder shall be noted for the record in the minutes of the meeting of the board of directors. Prescribed activity by persons having conflicts when a director, officer, agent or employee believes that he/she or a member of his/her immediate family might have or does have a real or apparent conflict, he/she shall, in addition to making the required disclosure, abstain from making motions, voting, executing agreements, or taking any other similar direct action on behalf of the corporation where the conflict might pertain, but shall not be precluded from debate or other similar involvement on behalf of the corporation. When any person requests in writing, or upon its own initiative, the board at any time may establish further guidelines consistent with the interests of the corporation for the resolution of any real or apparent conflicts.”

“Line 15a: the charlotte community foundations chief executive officer for the foundation is reviewed on a yearly basis, on or about the anniversary date of the employment. The chairman selects a task force consisting of members of ccf's executive committee, along with any other board members, to both review the performance of and meet with the ceo to discuss their assessment and expectations for the future engagement. The committee first meets independently of the ceo to identify any specific issues/concerns, the discussion will take into account any information that the ceo wished to provide to the committee. Areas to be addressed include such job responsibilities as planning, operations, governance, public relations, development and marketing, linkages with other fundraising and philanthropic groups, fiscal management, grant making, investment management and fundraising. In addition, goals and/or objectives established in the previous year are reviewed along with areas requiring improvement and/or accomplishments. The committee then meets with the ceo to discuss outcomes of their independent assessment. During the discussion new goals, as appropriate, are addressed and agreed upon by all parties. Compensation for ceo is made after an annual review of performance made by chairman and vice chairman. Their recommendation is then sent to be approved by the entire ccf board. The ceo is hired on a one year contract period, to be renewed by the mutual agreement of both parties. Line 15b: the ceo conducts an annual performance review with key employees on their anniversary date of hire. Based on overall performance (goals are established in advance) the ceo and treasurer make a recommendation to the chair. This is then passed along to the full ccf board for their approval.”

“The governing documents are made available to the public upon request.”

“Volunteers performed office work.”