Johnson City Public Library

“A complete copy of the organization's final form 990 (including all required schedules), as ultimately filed with the irs, was provided to each person who was a voting member of the governing body at the time the form 990 was prepared, whether in paper or electronic form, before its filing with the irs.”

“Conflict of interest forms are completed at the annual meeting. The process, although not formal,is for the director and assistant director to review the policy in the event that there is a potential conflict of interest. This policy has served jcpl well and jcpl will continue to use it as a tool to prevent instances of conflict of interest.”

“The board of directors of the library is a volunteer board, and the library director is evaluated by this board annually in the following manner: evaluations are completed by supervisory staff and given directly to the chair of the board's personnel committee. The library director completes a self evaluation and gives this directly to the chair of the board's personnel committee. Board of directors members review the information from the board's personnel committee and meet with the library director to discuss the information gathered. The library director is asked to compile his goals and objectives for the coming year and submit them to the full board. After reviewing his goals and objectives, recommendations are made. The library director's salary is set by the board of directors and all increases are approved by the vote of this board. The library director's salary falls within the board approved pay scale. Key employees of the library are evaluated annually by the library director using the approved evaluation form jcpl supervisory/exempt employee review form. All cost of living adjustments are recommended by the library director at the beginning of each fiscal year and are approved by the board of directors. The library participated in a comparative pay scale along with the city of johnson city in 2008. The study used bristol public library, kingsport public library, oak ridge public library, and hickory public library in north carolina as a comparative basis. All staff positions were thoroughly reviewed during the process. The library board adopted a pay sale in october, 2008 based on this study. Compensation for the library director and other executive and key employees falls within this pay scale.”

“The library makes its governing documents and financial statements available to the public upon request. Also, the board of directors' meeting agenda, minutes, financial statements, and required policies are held for public view at the adult reference desk.”

“The full board of directors assumes responsibility for the oversight of the audit and selection of an independent accountant. Neither the oversight process nor the selection process has changed from the prior year.”