Gulf Coast Heron Housing Inc

“Gulf coast jewish family and community services, inc. (gcjfcs), the management agent and related 501(c)(3) organization, provides management services to gulf coast heron housing, inc. (heron) and is paid a management fee which is determined and approved by hud. Heron employees are also employees of gcjfcs. Heron reimburses gcjfcs for their portion of payroll expenses and other operating costs provided by gcjfcs. See schedule r, parts ii and v.”

“Membership in the corporation shall, at all times, be limited ex officio to individuals who are members of gulf coast jewish family and community services, inc. (gcjfcs), a related nonprofit organization, and to other individuals who have the approval of the board of directors of gcjfcs. If a member of the corporation ceases to be a member of gcjfcs or if the aforesaid approval of the board of directors of gcjfcs is withdrawn, she/he shall automatically cease to be a member of this corporation.”

“See form 990, part vi, section a, line 6.”

“The organization's president/ceo, cfo, and board treasurer conduct the initial review of the form 990 and provide any suggested changes to the preparer of the form. Once any changes have been made, and at least one week prior to the filing deadline, each voting board member is provided a copy of the form for final review and comment.”

“The organization requires that a copy of the conflict of interest policy be given to all board members, staff members, volunteers, and stakeholders upon commencement of such person's relationship with the organization. Each board member, officer, staff member, and volunteer is required to sign and date the policy at the beginning of his/her term of service or employment and each year thereafter. The policy requires that any potential and/or actual conflicts of interest be disclosed. Conflicts are monitored on an ongoing basis.”

“The policies to set compensation for top management officials and other officers or key employees as described in questions 15a and 15b do not apply as a related organization handles all compensation for gulf coast heron housing. The top management and top financial officials listed in part vii of form 990 are shared with and compensated by gulf coast jewish family and community services, inc. (gcjfcs). The process for determining compensation by gcjfcs is described below. The executive committee of the board is responsible for reviewing and approving compensation levels of the top management officials, officers, and key employees. The executive committee is comprised solely of individuals who do not have a conflict of interest with respect to the compensation arrangement being determined. Compensation arrangements must be approved in advance by the executive committee before any payment is made. In determining compensation, the executive committee must rely on comparability data that demonstrates the fair market value of the compensation in question. Such data may include expert compensation studies by independent firms, written job offers for comparable positions in similar organizations, and information obtained from irs filings of similiar organizations. The deliberation and decision process is documented in the executive committee minutes. Compensation levels are reviewed on an annual basis unless an approved employment agreement covering a longer period of time is in effect. Any changes to approved employement agreements are to follow the same procedure.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The finance committee of the board of directors is responsible for the selection of the outside audit firm, and for the conduct of the annual financial statment and compliance audits. In addition, the finance committee is responsible for: ensuring that adequate internal controls are in place to safeguard the assets of the organization, reviewing the monthly financial statements; and for monitoring risk management and compliance practices of the organization.”

“The organization shares employees with gulf coast jewish family and community services, inc. (gcjfcs). All payroll reports were timely filed by gcjfcs.”