Bethlehem Ministry Inc.

“WE UPDATED OUR BY LAW'S.”

“A review of the form 990 is conducted by the executive director, treasurer and finance committee of the board of directors. In addition, a copy of the form 990 is emailed to all other officers and board members in advance of its filing.”

“Under bethlehem ministry's conflict of interest policy, directors, employees and contract labor must disclose the existence of a financial interest in connection with any actual or possible conflict of interest. After the disclosure of the financial interest and of all material facts, and after any discussion with the interested person, he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. The chairperson of the board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. After exercising due diligence, the governing board or committee shall determine whether bethlehem ministry can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. If that is not reasonably possible under the circumstances, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in bethlehem ministry's best interest, for its own benefit, and whether it is fair and reasonable and shall make a determination of whether to enter into the transaction or arrangement. In addition, the conflict of interest policy also requires that each officer, director, employee and contract labor must disclose any possible conflicts of interest at the first board meeting of the year.”

“This disclosure is provided in regards to the compensation of the executive director position in 2023. This position was held by kristen pace until april 30, 2023 and assumed by rennae henry (at a lower rate of pay) beginning may 1, 2023. In december 2022, the committee of the board of directors responsible for human resources (the board development committee), composed of independent directors, reviewed the compensation for the executive director position. This review included a review of compensation data of executive directors of a eight other comparable organizations in athens, ga, and also of applicable compensation survey data from the " candid 2022 nonprofit compensation report" . After consideration of this information and other factors, the committee approved the compensation for the executive director position for 2023. The committee also concluded this compensation was reasonable compensation. The deliverations and decision of the committee regarding the compensation were contemporaneously documented and recorded in the records of the committee. That compensation package was subsequently also approved by the board in the 2023 budget. When rennae henry assumed the position, her compensation as executive director, which is lower than that of kristen pace, was approved by the board of directors, all of whom are independent. Rennae henry's compensation, on a monthly basis, was the same for 2024 as it was for 2023.”

“The organization makes its documents available to the public upon reasonable request. 990 forms are available on guidestar.org. And irs.gov.”