Douglas Shelters Four Inc.

“Heartland services, inc. (formerly known as douglas cooperative, inc.) is the management agent for this entity.”

“Form 990 is reviewed by the executive director and finance director prior to filing. A copy is provided to the board of directors.”

“Implementation procedure 1.members of the board of directors of heartland services, inc., shall not engage in activities which constitute conflict of interest as defined in this policy. 2.no board member shall derive personal profit or gain based solely on the fact that he or she is a board member. 3.any board member with dual interest in any matter, or possible conflict of interest, shall not vote on the matter or use personal influence in the matter affecting the agency. 4.business between board members and the agency shall only be conducted with the full knowledge of the entire board of directors. The transactions proposed shall be approved at a regularly scheduled meetings by a majority vote. 5.products or service provided to the agency by board members shall be done on a competitive basis with full knowledge of board and the heartland services, inc., private auditor for annual auditing purposes. Accountability 1.board minutes will document all approved actions taken by the board of directors. They will also document of abstinence from voting of any member having a possible conflict of interest on the issue. 2.all purchases of supplies and services from board members will be documented by the agency.”

“Implementation procedure 1.persons whose compensation is subject to this policy: area directors and the executive director. 2.the executive director and area directors' compensation shall be reviewed by the board of directors prior to any changes in compensation being made. 3.the board of directors is authorized to make recommendations regarding executive compensation. The board will review appropriate data as to comparability prior to making its recommendation and shall contemporaneously place such data and reasons for its recommendation in the minutes. Accountability 1.only those members of the board who are free of conflicts of interest may be involved in evaluation of executive compensation.”

“Upon request at the administrative offices of heartland services, inc., 1101 wagner drive, sevierville, tn 37862.”