Pencil Foundation

“Pencil's form 990 is reviewed annually by members of pencil's finance committee, an active subcommittee of pencil's board of directors. The finance committee is chaired by the board treasurer and the vice president of finance serves as the assigned staff person. Additionally, the full board receives the return for review prior to filing.”

“The organization's conflict of interest policy is presented annually during board orientation with new members and at the first board meeting of the fiscal year for all members. Any board members who miss both presentations are followed-up with individually by staff and receive a copy of the policy for their review and signature to document receipt and understanding.”

“The annual performance review of the president is conducted each year by a combination of the current board chair, the immediate past board chair and other executive committee members. The president's salary is evaluated frequently by use of data provided by nashville's center for nonprofit management and other survey tools. Staff compensation is evaluated and updated regularly based on job responsibilities, the local employment market and data provided by knowledgeable board members in the hr profession.”

“A disclosure file that contains application for exemption and three years of 990 filings is maintained by the vice president of finance. Audited financial statements are also available upon request and are a matter of public record easily viewed through givingmatters.com, the online nonprofit website housed by the community foundation of middle tennessee. Givingmatters.com is also linked to guidestar.”

“Pencil served as a coordinating agency and an anchor partner with naza (nashville after zone alliance) during the 2017 fiscal year. Naza contracts with a coordinating agency to establish afterschool zones which provide afterschool engagement for middle school students in metro nashville public schools. The coordinating agency is an established and qualified provider responsible for ensuring that high-quality comprehensive afterschool programming is delivered on-site at middle schools (or at convenient alternative sites where preferable). The coordinating agency implements the coordinated scheduling, marketing, recruitment, tracking, and transportation processes developed by naza. The coordinating agency uses its knowledge of the resources and barriers in that geographic area to maximize effectiveness of these processes and of implementation of the afterschool as a whole. Additionally, as an anchor partner pencil provided programming at individual afterschool sites and met threshold tests of program quality with our pace (pencil academic & career enrichment) program. The curriculum was a stem-based approach with hands-on learning opportunities and engagement with community partners. Pencil ceased both naza and pace work at the end of fiscal year 2017.”

“Process has not changed from prior year.”