Orange County Rape Crisis Center

“The following changes were made to the by-laws: 1) article iii, section 1(g): changed to read "hosting an annual general meeting for the entire ocrcc membership." 2) article 3, section 6(c)(ii): change the name of the development committee to the fundraising committe. 3) arcile 5, section 1(a): to replace the first sentence with the following: "at least annually, the ocrcc will hold an annual general meeting of all members and employees."”

“A copy of the final version of form 990 is reviewed by the finance committee, the executive director and finance coordinator prior to filing. Copies of the 990 are then made available to the governing body prior to filing.”

“Board members and employees are required to disclose any actual or potential conflict of interest at the first available opportunity. The executive director annually distributes a disclosure form to all employees and board members to assist in identifying any real or perceived conflict of interest. In the event of an actual or perceived conflict of interest, the interested party abstains from participating in discussions or deliberations, using personal influence to affect deliberations, making motions, voting or executing agreements. Following the disclosure, the board determines whether any related transaction is in the best interest of the organization. Certain conflicts of interest may result in board members inability to serve on the ocrcc board and will be at the discretion of the nominating committee.”

“The board of directors approves annually the salary range for the executive director. Upon hiring of a new executive director, the board of directors authorizes the executive committee, which includes the agency's treasurer/finance committee chair, to negotiate compensation of the executive director within the board-approved range and using comparable data from the nc center for non-profits. Once compensation is determined, a letter is prepared signed by at least two members of the executive committee documenting the arrangement.”

“Requests for governing documents, conflict of interest policy and financial statements are provided upon request if not already provided on the organization's website or another's website.”

“The organization's board of directors, through the finance committee, is responsible for the oversight of the audit and selection of an independent accountant. This process has not changed from the prior year.”