The Arts Council Inc

“The executive committee of the board, including the executive director, reviews the 990 with the auditor at a special called meeting before the form is filed.”

“At the beginning of each board member's term, each member receives a manual outlining their responsibilities, signs a conflict of interest statement and attends a board orientation session to review all documents in the manual. An extra copy of the board of directors manual is on file in the arts council offices and can be accessed by the public on request. The executive director provides the board with conflict of interest forms to complete at the beginning of their term. These are updated each year or as needed during the year outlining changes in board members activities. These records are maintained in the office. Should there be a conflict of interest, the executive committee will address the conflict and work to resolve the conflict. In some cases it is simply a matter of not voting on a particular motion that involves a conflict. Should there be a conflict with the organization that cannot be resolved, the board member will be asked to resign from the board of directors.”

“The executive committee reviews the executive director and recommends compensation. The last evaluation of the executive director by the executive committee last fall compared salaries based on the national report from americans for the arts survey of similar organizations throughout the united states. Other considerations included the limited staff and added responsibilities of the executive director in addition to general administration and supervision of staff. These responsibilities include facilities management of 2 downtown locations, project manager of renovation of former church, development director, program director and other management duties required of this non-profit organization. During the current economy, there were no additional funds available to increase salaries of key management.”

“The art's council's financial records are open to the public. We provide our annual financial records and audit reports at our annual meeting. The monthly statements are on file in the arts council offices. The director is accessible to anyone requesting financial information including the media. Financial reports are provided to current and potential foundation donors, individuals and corporate donors. The 990 can be found on guidestar and other websites which provide non-profit financial records to the public.”

“Program volunteers for the arts council signature series, summer music fest,evenings of intimate jazz, and other performing art programs may include: serving as ushers, program distribution help at the ticket table, table coordinators for seating guests, technical volunteers who help unload props, scenery, equipment, hang lights, set up sound equipment, pick up food for receptions and intermissions for programs, clearing food and light pick up after events, emceeing for jazz and other events, arrange flowers or centerpieces for special events like the annual meeting, decorate for holiday events, etc. Arts in schools volunteers schedule artists for their programs in their schools, coordinate fundraisers for these programs, work with pta to support program, assist artists when they arrive at school with whatever they may need for the program, directing them to each classroom, helping set up their props, for the arts in schools benefit festival, etc. Black and white ball volunteers procure auction items, manned the photo booth, manned ticket booth, monitored tables, made floral arrangements, etc. Administrative volunteers assist with large mailings, answer the phone, make copies, create invitations, send emails, create blogs, help with other social media tasks, greet people who come to our venue, develop art exhibition guides, docents, help hang art exhibits, clean before and after events, light maintenance work, etc. Other volunteers help with renovation and general cleaning of complex. Volunteers serve on more than 20 committees for planning, organization and implementation. Volunteers are filming and creating a promotional video.”

“Outside artistic fee 61,012 0 4,000 outside artistic fee 300 0 0 total 61,312 0 4,000”