Hilton Head Symphony Orchestra Inc.

“The orchestra utilizes the services of an independent public accounting firm for the audit of its financial statements and the preparation of its federal income tax return form 990. Upon completion of form 990 by the accounting firm, a copy of the 990 is reviewed by the orcestra's accountant and chief executive officer. This copy is also made available to the finance committee or board of directors for their inspection before the 990 is filed. Once the orcestra's accountant and ceo have reviewed and approved the 990, the authorization to electronically file is signed by an authorized representative of the orchestra.”

“The orchestra has adopted the policy that in connection with any actual or possible conflict of interest, an individual must disclose the conflict (financial or otherwise), be given the opportunity to disclose all material facts to the directors and members of related committees. The governing board or committee shall decide if a material conflict exists. If the board determines that a conflict of interest does exist, the individual will be given the opportunity to resolve the conflict of interest or face dismissal.”

“The position of executive director is monitored by the governing board. The board of directors reviews the performance of the executive director and salary increases are subject to the boards approval. In the event of a vacancy in any management position, several members of the board of directors are appointed as the selection committee to interview and screen applicants suitable for the vacant position. The applicants chosen are then interviewed a second time by the governing board. All filled vacancies are subject to board approval.”

“The positions of key employees are monitored by the orchestra's management. Salary increases are subject to the approval of the governing board. In the event of a vacancy in any key employee positions, members of management screen applicants suitable for the position with new hirees subject to governing board approval.”

“The orchestra maintains a file on premises with copies of their charter, not-for-profit status letter, income tax returns, reviewed financial statements, and other governing documents as required in compliance with regulations related to the availability of such documents to the general public. A copy of federal form 990 is on file with the south carolina office of the secretary of state public charities division.”

“Guest artist fees 41,033 0 0 staff expenses - instit. 0 0 39,000 hall rental - fpc 37,494 0 0 prizes - contestants 34,000 0 0 staging services & tent 27,457 0 0 main jury honorariums 23,600 0 0 music director 21,195 0 0 audio / visual 17,878 0 0 staging services 17,528 0 0 music rental & shipping 15,694 0 0 telephone 959 9,096 0 hall rental 8,242 0 0 techs/ staging services 8,135 0 0 concerto administrator 8,000 0 0 musician travel reimburse 6,381 0 0 printing&design/program&p 6,203 0 0 csj honorariums 6,000 0 0 guest artists' fees 5,856 0 0 sound recording & product 5,825 0 0 organizational dues and f 0 5,728 0 sound & lighting 5,558 0 0 postage/delivery services 0 5,044 0 office maintenance 0 5,044 0 business meetings 0 4,945 0 miscellaneous 4,299 0 0 utilities 0 4,237 0 bank charges 0 4,015 0 music royalties 3,972 0 0 concerto prizes 3,800 0 0 scholarship tuition 3,800 0 0 guest artists travel 3,593 0 0 miscellaneous expenses 2,630 639 0 membership & organization 0 3,074 0 hall rental - honey horn 3,000 0 0 insurance premiums 0 2,854 0 medicare taxes, employer 2,640 0 0 website develop & mainten 0 0 2,551 office equipment purchase 0 2,514 0 carnegie cont. Expense 2,375 0 0 instrument rental 2,320 0 0 musician pension contribu 2,295 0 0 creative design 2,270 0 0 grant writer 0 0 2,200 software support 0 1,751 0 musician pension 1,668 0 0 moss creek recital 1,500 0 0 broadcasting & recording 1,270 0 0 cover art competition pri 1,250 0 0 ambassador programs 1,200 0 0 memberships 1,133 0 0 donations 1,104 0 0 libriarian 1,000 0 0 volunteer and miscellaneo 984 0 0 rack cards 964 0 0 piano expenses/ steinway 925 0 0 hospitality - contestants 897 0 0 concerto judges 800 0 0 production expenses -othe 720 0 0 postage/miscellaneous 605 0 0 office supplies 459 0 0 hall rental - others 420 0 0 awards - contestants 338 0 0 music purchases 336 0 0 instrument tuning 250 0 0 reception food & drink 125 0 0 piano tuning 110 0 0”