Civic Intelligence

Cary Academy

990 • Fiscal year 2018 • EIN 56-1934619

Jul 01, 2017 to Jun 30, 2018 • Filed on Feb 21, 2019

Organization ProfileWWW.CARYACADEMY.ORG

View Organization Page

1500 N Harrison AvenueCary, NC 27513

(919) 677-3873

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Balance Sheet

Assets

Flat

$84,325,588

Flat from 2018

Net Assets

Flat

$79,860,610

Flat from 2018

Liabilities

Flat

$4,464,978

Flat from 2018

Revenue And Expenses

Revenue

Flat

$24,610,600

Flat from 2018

Expenses

Flat

$22,573,690

Flat from 2018

Net Income

Flat

$2,036,910

Flat from 2018

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$100M$50M$0Assets 2010: $54,250,247Liabilities 2010: $7,100,573Net Assets 2010: $47,149,6742010Assets 2011: $50,871,712Liabilities 2011: $5,743,039Net Assets 2011: $45,128,6732011Assets 2012: $65,615,151Liabilities 2012: $7,025,188Net Assets 2012: $58,589,9632012Assets 2013: $71,361,857Liabilities 2013: $7,866,052Net Assets 2013: $63,495,8052013Assets 2014: $82,067,424Liabilities 2014: $11,464,352Net Assets 2014: $70,603,0722014Assets 2015: $87,444,553Liabilities 2015: $13,810,904Net Assets 2015: $73,633,6492015Assets 2016: $76,261,401Liabilities 2016: $3,064,027Net Assets 2016: $73,197,3742016Assets 2017: $82,537,994Liabilities 2017: $3,487,578Net Assets 2017: $79,050,4162017Assets 2018: $84,325,588Liabilities 2018: $4,464,978Net Assets 2018: $79,860,6102018Assets 2018: $84,325,588Liabilities 2018: $4,464,978Net Assets 2018: $79,860,6102018Assets 2019: $86,082,955Liabilities 2019: $4,126,943Net Assets 2019: $81,956,0122019Assets 2020: $84,549,550Liabilities 2020: $4,658,924Net Assets 2020: $79,890,6262020Assets 2021: $92,134,722Liabilities 2021: $4,365,580Net Assets 2021: $87,769,1422021Assets 2022: $87,453,484Liabilities 2022: $4,450,775Net Assets 2022: $83,002,7092022Assets 2023: $90,856,192Liabilities 2023: $3,893,840Net Assets 2023: $86,962,3522023

Highlighted filing

2018

Assets$84,325,588
Liabilities$4,464,978
Net Assets$79,860,610
Open 2018 Filing

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$30M$20M$10M$0-$10MExpenses 2010: $18,751,0092010Expenses 2011: $19,075,0062011Expenses 2012: $19,294,8132012Revenue 2013: $23,750,536Expenses 2013: $19,468,643Net Income 2013: $4,281,8932013Revenue 2014: $26,194,092Expenses 2014: $20,209,001Net Income 2014: $5,985,0912014Revenue 2015: $25,635,279Expenses 2015: $21,240,234Net Income 2015: $4,395,0452015Revenue 2016: $21,492,696Expenses 2016: $22,320,118Net Income 2016: -$827,4222016Revenue 2017: $27,191,529Expenses 2017: $22,278,875Net Income 2017: $4,912,6542017Revenue 2018: $24,610,600Expenses 2018: $22,573,690Net Income 2018: $2,036,9102018Revenue 2018: $24,610,600Expenses 2018: $22,573,690Net Income 2018: $2,036,9102018Revenue 2019: $24,570,300Expenses 2019: $23,612,546Net Income 2019: $957,7542019Revenue 2020: $23,263,342Expenses 2020: $24,276,593Net Income 2020: -$1,013,2512020Revenue 2021: $26,213,526Expenses 2021: $24,559,817Net Income 2021: $1,653,7092021Revenue 2022: $28,768,362Expenses 2022: $26,746,569Net Income 2022: $2,021,7932022Revenue 2023: $28,958,447Expenses 2023: $28,446,572Net Income 2023: $511,8752023

Highlighted filing

2018

Revenue$24,610,600
Expenses$22,573,690
Net Income$2,036,910
Open 2018 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2017 to Jun 30, 2018
Signed
Feb 21, 2019
Return Version
2017v2.3
Gross Receipts
$24,947,699
Mission and Program Overview

Mission

Cary academy is a coeducational day school that provides an independent school education for students in grades six through twelve.

Cary academy is an independent coeducational day school for students in grades six through twelve.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments in Publicly Traded Securities$48,104,388$49,161,460▲ $1,057,072
Land, Buildings, and Equipment, Net$28,967,926$32,469,490▲ $3,501,564
Pledges and Grants Receivable$1,407,308$1,054,019▼ $353,289
Savings and Temporary Cash Investments$3,222,335$1,040,219▼ $2,182,116
Accounts Receivable$407,170$292,520▼ $114,650
Prepaid Expenses and Deferred Charges$364,472$248,884▼ $115,588
Inventories for Sale or Use$63,198$58,230▼ $4,968
Cash and Non-Interest-Bearing Accounts$1,197$766▼ $431
Other Notes and Loans Receivable, Net$0$0→ $0
Receivable From Disqualified Prsn$0$0→ $0
Receivables From Officers Etc$0$0→ $0
Investments Other Securities$0$0→ $0
Investments Program Related$0$0→ $0
Intangible Assets$0$0→ $0
Loans From Officers Directors$0$0→ $0
Total Assets$82,537,994$84,325,588▲ $1,787,594
Other Assets Total$0$0→ $0
Liabilities
Other Liabilities$800,773$2,163,801▲ $1,363,028
Deferred Revenue$2,539,395$1,599,217▼ $940,178
Accounts Payable and Accrued Expenses$147,410$701,960▲ $554,550
Grants Payable$0$0→ $0
Mortgage Notes Payable Secured by Investment Property$0$0→ $0
Unsecured Notes Loans Payable$0$0→ $0
Escrow Account Liability$0$0→ $0
Tax Exempt Bond Liabilities$0$0→ $0
Total Liabilities$3,487,578$4,464,978▲ $977,400
Net Assets / Fund Balance
Unrestricted Net Assets$36,246,444$38,829,108▲ $2,582,664
Permanently Rstr Net Assets$33,486,421$33,553,071▲ $66,650
Temporarily Rstr Net Assets$9,317,551$7,478,431▼ $1,839,120
Total Net Assets Fund Balance$79,050,416$79,860,610▲ $810,194
Total Liabilities and Net Assets / Fund Balance$82,537,994$84,325,588▲ $1,787,594

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$17,946,827$27,268,373$45,215,200
Other Land Buildings$6,300,552$8,135,723$14,436,275
Equipment$2,092,257$4,933,967$7,026,224
Land$6,129,854-$6,129,854

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2017$37,733,673$66,750▲ $863,613-$37,027,449
2016$36,769,480$29,234▲ $2,571,662-$37,733,673
2015$36,303,234$24,675▲ $2,077,963-$36,769,480
2014$31,951,550$5,031,951▲ $494,409-$36,303,234
2013$25,168,199$5,015,490▲ $2,296,656-$31,951,550
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Michael EhrhardtPresident & Head of SchoolFT$328,342$110,559$438,901
Deborah ReichelChief Financial OfficerFT$188,231$46,033$234,264
Lynne FountainDirector of AdvancementFT$69,659$98,632$168,291
Marti JenkinsMiddle School HeadFT$118,141$42,549$160,690
Heather ClarksonUpper School HeadFT$121,750$34,869$156,619
Karen MckenzieDirector of TechnologyFT$106,375$37,038$143,413
Dmitry ManakhovDirector of Information SvcsFT$121,464$20,211$141,675

Board Members and Trustees

NameTitle
Anita Brown-grahamMember, Board of Directors
Ann B GoodnightMember, Board of Directors
Dr James H GoodnightMember, Board of Directors
Dr James H Johnson JrMember, Board of Directors
Glenn KleimanMember, Board of Directors
Greg SanchezMember, Board of Directors
Jeffrey J EakesMember, Board of Directors
Jeffrey KenneyMember, Board of Directors
Jennifer WeissMember, Board of Directors
John P SallMember, Board of Directors
Kendall BellMember, Board of Directors
Laneta DorflingerMember, Board of Directors
Manju KarkareMember, Board of Directors
Mike CurranMember, Board of Directors
Monica UdellMember, Board of Directors
Robert a IngramMember, Board of Directors
Sandra a GutierrezMember, Board of Directors
Trude BateMember, Board of Directors
Virginia B SallMember, Board of Directors
Walter DavenportMember, Board of Directors

Highest Paid Contractors

ContractorServicesLocationCompensation
Dpr Construction - A General PartneConstruction2000 AERIAL CENTER PARKWAY SUITE 11, Morrisville, NC 27560$293,653
Revenue and Support

Revenue Composition

Contributions and Grants
$2,809,351
Program Service Revenue
$19,405,077
Investment Income
$2,256,388
Other Revenue
$139,784
All Other Contributions
$2,728,993
Change in Net Assets
$2,036,910

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Cars and Other Vehicles1$18,238Fair Market Value
Other Non Cash Contri Table23$13,463Fair Market Value
Other Non Cash Contri Table1$8,945Fair Market Value
Other Non Cash Contri Table22$5,095Fair Market Value
Other Non Cash Contri Table11$3,472Fair Market Value
Other Non Cash Contri Table1$250Fair Market Value
Books and Publications-$71Fair Market Value
Total Noncash Contributions59$49,534-

Audited Revenue Reconciliation

Revenue per Audited Statements
$23,150,157
Revenue Not Reported on Financial Statements
$1,460,443
Revenue Not Reported on Form 990
$-897,894
Other Revenue Adjustments
$1,460,443
Total Revenue per Audited Statements
$22,252,263
Total Revenue per Form 990
$24,610,600
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$14,046,108
Other Expenses$7,067,139
Grants and Similar Amounts Paid$1,460,443
Total Fundraising Expense$164,105
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$8,532,444$1,126,012$74,735$9,733,191
Other Employee Benefits$1,914,686$336,395$12,646$2,263,727
Depreciation Depletion$1,894,857$331,105$2,552$2,228,514
Grants to Domestic Individuals$1,460,443--$1,460,443
Occupancy$1,169,499$150,234$1,309$1,321,042
Office Expenses$834,808$34,428$17,093$886,329
Payroll Taxes$605,160$118,567$5,269$728,996
Pension Plan Contributions$599,416$67,872$5,800$673,088
Current Officers, Directors, Trustees, and Key Employees-$647,106-$647,106
Information Technology$314,861$39,876$319$355,056
All Other Expenses$55,253$130,802$1,144$187,199
Other Expenses$1,930$118,635$2,081$122,646
Fees for Services Other$12,434$88,590$105$101,129
Insurance$78,555$14,925$138$93,618
Travel$73,441$6,688$5$80,134
Fees for Services Legal$15,346$11,839-$27,185
Fees for Services Accounting-$24,000-$24,000
Advertising-$21,238-$21,238
Conferences and Meetings-$869-$869
Fees for Service Investment Mgmnt Fees-$496-$496
Total Functional Expenses$18,996,433$3,413,152$164,105$22,573,690

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$22,573,690
Total Expenses per Audited Statements$21,442,069
Expenses per Audited Statements$21,113,247
Expenses Not Reported on Financial Statements$1,460,443
Other Expense Adjustments$1,460,443
Expenses Not Reported on Form 990$328,822
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$409,403
Fundraising Direct Expenses$328,822
Gaming Gross Income$2,223
Gaming Direct Expenses$0
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Holiday Shoppe$384,820$382,840$294,168$88,672
Golf Tournament$92,005$16,240$23,427$-7,187
Total Events$491,984$411,626$328,822$82,804
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Loans and Receivables

Line ItemBeginningEndChange
Loans from Officers, Directors, Trustees, and Key Employees$0$0→ $0
Receivables from Disqualified Persons$0$0→ $0
Receivables from Officers, Directors, Trustees, and Key Employees$0$0→ $0
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Accrued Salaries & Other Liabs$2,163,801
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Line 2

“Family or business relationships: james goodnight and ann goodnight - family relationship john sall and virginia sall - family relationship james goodnight and ann goodnight - business relationship james goodnight and john sall - business relationship james goodnight and jeffrey eakes - business relationship”

Form 990, Part VI, Line 11B

“Form 990 review: the form 990 is provided to the officers of the board of directors and the board finance committee as well as to the head of school for review prior to filing. The finance committee is comprised of the board president, the board treasurer, and one additional board member. The form 990 is also made available to all other board members for review prior to filing.”

Form 990, Part VI, Line 12C

“Conflict of interest policy: the policy is provided for review and the acknowledgement form must be signed in january of each year.”

Form 990, Part VI, Line 15B

“Process for determining compensation: compensation of the head of school - annually, the chief financial officer provides the board chair with benchmarking salary data from the national association of independent schools for sais (southeast) schools as well as north carolina peer schools. That information is used by the board chair, taking into consideration years of experience and performance, to determine the salary for the upcoming year. Both compensation and benefits are documented in an annual contract signed by both the board chair and the head of school. Compensation of other officers - the head of school and the human resources director collect salary and benefits data from both independent school and geographical job market sources, as applicable to the particular position. Taking into consideration years of experience and position responsibilities, the salary is established. The salary and benefits are then reviewed and approved by the board of directors executive committee. This review is completed every year. Compensation of key employees - the head of school, the chief financial officer, and the human resources director collect salary and benefits data from both independent school and geographical job market sources, as applicable to the particular position. Taking into consideration years of experience and position responsibilities, the salary is established by the head of school. Any significant increases in compensation are discussed with the board executive committee in advance of being finalized. This review takes place every five years.”

Form 990, Part VI, Line 19

“Making documents available to the public: upon request, cary academy will make its governing documents, conflict of interest policy, and audited financial statements available to the public. The request would be made through the office of the head of school, who would approve the request and forward it to the chief financial officer for execution.”

Filing and Contact Details

Filer

Filer Name
Cary Academy
EIN
56-1934619
In Care Of
% DEBORAH REICHEL CARY ACADEM
Phone
9196773873
Address
1500 N HARRISON AVENUE, CARY, NC 27513

Signing Officer

Name
Deborah L Reichel
Title
Chief Financial Off.
Phone
9196773873
Signed
2019-02-21
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Michael Ehrhardt
Formed
1995
Legal Domicile
Nc
Voting Board Members
20
Independent Board Members
20
Employees
264
Volunteers
715

Preparer

Firm
Batchelor Tillery & Roberts Llp
Address
3605 GLENWOOD AVENUE SUITE 350, RALEIGH, NC 27612
Preparer
Ronald A Batchelor
Phone
9197878212
Supplemental Narrative

Financial Statement Notes

Schedule D, Part V, Line 4

“Intended uses of the organization's endowment funds: endowment funds are used for need-based financial aid, capital repair and replacement, employee professional development and school operations.”

Schedule D, Part XI, Line 2D

“Reconciliation of revenue - other differences: $328,822 special events expenses included in financial statement expenses”

Schedule D, Part XI, Line 4B

“Reconciliation of revenue - other differences: $1,460,443 grants netted with tuition revenue for financial statements”

Schedule D, Part XII, Line 2D

“Reconciliation of expenses - other differences: $328,822 special events expenses included in financial statement expenses”

Schedule D, Part XII, Line 4B

“Reconciliation of expenses - other differences: $1,460,443 grants netted with tuition revenue for financial statements”

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IRS990/Form990PartVIISectionAGrp/TitleTxt19MEMBER, BOARD OF DIRECTORS
IRS990/Form990PartVIISectionAGrp/TitleTxt20CHIEF FINANCIAL OFFICER
IRS990/Form990PartVIISectionAGrp/TitleTxt21PRESIDENT & HEAD OF SCHOOL
IRS990/Form990PartVIISectionAGrp/TitleTxt22UPPER SCHOOL HEAD
IRS990/Form990PartVIISectionAGrp/TitleTxt23DIRECTOR OF ADVANCEMENT
IRS990/Form990PartVIISectionAGrp/TitleTxt24DIRECTOR OF INFORMATION SVCS
IRS990/Form990PartVIISectionAGrp/TitleTxt25MIDDLE SCHOOL HEAD
IRS990/Form990PartVIISectionAGrp/TitleTxt26DIRECTOR OF TECHNOLOGY
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Document Assets

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Filings

Displayed year

2018 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$84,325,588
Liabilities
$4,464,978
Net assets
$79,860,610
Revenue
$24,610,600
Expenses
$22,573,690
Net income
$2,036,910
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2023Summary only. Only limited summary data is available for this year.$90.9$3.89$87.0$29.0$28.4$0.51
2022XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$87.5$4.45$83.0$28.8$26.7$2.02
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$92.1$4.37$87.8$26.2$24.6$1.65
2020Facts available. Structured filing facts are available, but richer extracted sections are limited.$84.5$4.66$79.9$23.3$24.3$1.01
2019Summary only. Only limited summary data is available for this year.$86.1$4.13$82.0$24.6$23.6$0.96
2018Detailed filing. Detailed filing data is available for this year.$84.3$4.46$79.9$24.6$22.6$2.04
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$84.3$4.46$79.9$24.6$22.6$2.04
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$82.5$3.49$79.1$27.2$22.3$4.91
2016Detailed filing. Detailed filing data is available for this year.$76.3$3.06$73.2$21.5$22.3$0.83
2015Detailed filing. Detailed filing data is available for this year.$87.4$13.8$73.6$25.6$21.2$4.40
2014Detailed filing. Detailed filing data is available for this year.$82.1$11.5$70.6$26.2$20.2$5.99
2013Summary only. Only limited summary data is available for this year.$71.4$7.87$63.5$23.8$19.5$4.28
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$65.6$7.03$58.6$19.3
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$50.9$5.74$45.1$19.1
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$54.3$7.10$47.1$18.8