Civic Intelligence

Shepherdstown Day Care Inc

EIN 55-0539244 • 501(c)3 • Shepherdstown, WV

Profile

The center provides day care educational programs and instructions to children from local families based on a sliding scale for income.

PO Box 388Shepherdstown, WV 25443

shepdaycare.org

Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

59th percentile

0.05x

Higher debt load relative to assets than 59% of similar nonprofits.

501(c)3 • $500k-$1M nonprofits • Source year 2024

Liabilities / Revenue

62nd percentile

0.05x

Higher debt load relative to revenue than 62% of similar nonprofits.

501(c)3 • $500k-$1M nonprofits • Source year 2024

Net Margin

21st percentile

-13%

Higher net margin than 21% of similar nonprofits.

501(c)3 • $500k-$1M nonprofits • Source year 2024

Top Officer Pay

Score unavailable

No value available

No filing with officer rows is available for this organization yet.

Asset Growth

19th percentile

-10%

Faster asset growth than 19% of similar nonprofits.

501(c)3 • $500k-$1M nonprofits • Annualized from 2023 to 2024

Revenue Growth

15th percentile

-22%

Faster revenue growth than 15% of similar nonprofits.

501(c)3 • $500k-$1M nonprofits • Annualized from 2023 to 2024

Balance Sheet
Liabilities / Assets59th percentile

Assets

Down

$970,179

Down $110,304 (-10%) from 2023

Liabilities

Down

$44,614

Down $711 (-1.6%) from 2023

Net Assets

Down

$925,565

Down $109,593 (-11%) from 2023

Operations
Liabilities / Revenue62nd percentileNet Margin21st percentile

Revenue

Down

$847,080

Down $240,834 (-22%) from 2023

Expenses

Down

$956,673

Down $9,273 (-1.0%) from 2023

Net Income

Down

-$109,593

Down $231,561 (-190%) from 2023

Trend Graphs

Balance Sheet Trend

Asset Growth19th percentile

Grouped bars show assets, liabilities, and net assets across loaded filings.

$1.5M$1.0M$500K$0Assets 2011: $993,751Liabilities 2011: $281,610Net Assets 2011: $712,1412011Assets 2012: $948,851Liabilities 2012: $276,087Net Assets 2012: $672,7642012Assets 2013: $908,223Liabilities 2013: $309,189Net Assets 2013: $599,0342013Assets 2014: $853,306Liabilities 2014: $293,349Net Assets 2014: $559,9572014Assets 2015: $792,189Liabilities 2015: $301,208Net Assets 2015: $490,9812015Assets 2016: $736,386Liabilities 2016: $329,552Net Assets 2016: $406,8342016Assets 2017: $700,688Liabilities 2017: $323,725Net Assets 2017: $376,9632017Assets 2018: $645,553Liabilities 2018: $318,143Net Assets 2018: $327,4102018Assets 2019: $640,260Liabilities 2019: $340,610Net Assets 2019: $299,6502019Assets 2020: $821,636Liabilities 2020: $314,041Net Assets 2020: $507,5952020Assets 2021: $887,681Liabilities 2021: $257,933Net Assets 2021: $629,7482021Assets 2022: $937,245Liabilities 2022: $24,055Net Assets 2022: $913,1902022Assets 2023: $1,080,483Liabilities 2023: $45,325Net Assets 2023: $1,035,1582023Assets 2024: $970,179Liabilities 2024: $44,614Net Assets 2024: $925,5652024

Highlighted filing

2024

Assets$970,179
Liabilities$44,614
Net Assets$925,565
Open 2024 Filing

Operations Trend

Revenue Growth15th percentile

Revenue, expenses, and net income by year, with the latest filing highlighted.

$1.5M$1.0M$500K$0-$500KRevenue 2011: $823,427Expenses 2011: $801,148Net Income 2011: $22,2792011Revenue 2012: $792,183Expenses 2012: $825,602Net Income 2012: -$33,4192012Revenue 2013: $738,314Expenses 2013: $805,962Net Income 2013: -$67,6482013Revenue 2014: $720,559Expenses 2014: $753,554Net Income 2014: -$32,9952014Revenue 2015: $693,852Expenses 2015: $762,828Net Income 2015: -$68,9762015Revenue 2016: $708,840Expenses 2016: $792,987Net Income 2016: -$84,1472016Revenue 2017: $698,058Expenses 2017: $727,929Net Income 2017: -$29,8712017Revenue 2018: $700,174Expenses 2018: $749,727Net Income 2018: -$49,5532018Revenue 2019: $705,413Expenses 2019: $733,173Net Income 2019: -$27,7602019Revenue 2020: $916,840Expenses 2020: $708,895Net Income 2020: $207,9452020Revenue 2021: $874,849Expenses 2021: $752,696Net Income 2021: $122,1532021Revenue 2022: $1,180,319Expenses 2022: $896,877Net Income 2022: $283,4422022Revenue 2023: $1,087,914Expenses 2023: $965,946Net Income 2023: $121,9682023Revenue 2024: $847,080Expenses 2024: $956,673Net Income 2024: -$109,5932024

Highlighted filing

2024

Revenue$847,080
Expenses$956,673
Net Income-$109,593
Open 2024 Filing

Filings

Most recent year

2024 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$970,179
Liabilities
$44,614
Net assets
$925,565
Revenue
$847,080
Expenses
$956,673
Net income
-$109,593
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$0.97$0.04$0.93$0.85$0.96$0.11
2023Detailed filing. Detailed filing data is available for this year.$1.08$0.05$1.04$1.09$0.97$0.12
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.94$0.02$0.91$1.18$0.90$0.28
2021Detailed filing. Detailed filing data is available for this year.$0.89$0.26$0.63$0.87$0.75$0.12
2020Detailed filing. Detailed filing data is available for this year.$0.82$0.31$0.51$0.92$0.71$0.21
2019Detailed filing. Detailed filing data is available for this year.$0.64$0.34$0.30$0.71$0.73$0.03
2018Detailed filing. Detailed filing data is available for this year.$0.65$0.32$0.33$0.70$0.75$0.05
2017Summary only. Only limited summary data is available for this year.$0.70$0.32$0.38$0.70$0.73$0.03
2016Summary only. Only limited summary data is available for this year.$0.74$0.33$0.41$0.71$0.79$0.08
2015Summary only. Only limited summary data is available for this year.$0.79$0.30$0.49$0.69$0.76$0.07
2014Summary only. Only limited summary data is available for this year.$0.85$0.29$0.56$0.72$0.75$0.03
2013Summary only. Only limited summary data is available for this year.$0.91$0.31$0.60$0.74$0.81$0.07
2012Summary only. Only limited summary data is available for this year.$0.95$0.28$0.67$0.79$0.83$0.03
2011Summary only. Only limited summary data is available for this year.$0.99$0.28$0.71$0.82$0.80$0.02
Latest Filing Detail
Jump To
Filing Snapshot
Filing Period
Oct 1, 2023 to Sep 30, 2024
Signed
Aug 7, 2025
Return Version
2023v6.0
Gross Receipts
$860,184
Mission and Program Overview

Mission

The center provides day care educational programs and instructions to children from local families based on a sliding scale for income.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$587,535$557,376▼ $30,159
Savings and Temporary Cash Investments$392,027$340,657▼ $51,370
Accounts Receivable$19,033$34,567▲ $15,534
Cash and Non-Interest-Bearing Accounts$4,083$3,570▼ $513
Prepaid Expenses and Deferred Charges$6,245$1,955▼ $4,290
Total Assets$1,080,483$970,179▼ $110,304
Other Assets Total$71,560$32,054▼ $39,506
Liabilities
Other Liabilities$38,453$39,132▲ $679
Accounts Payable and Accrued Expenses$6,872$5,482▼ $1,390
Total Liabilities$45,325$44,614▼ $711
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$1,020,444$914,387▼ $106,057
Net Assets With Donor Restrictions$14,714$11,178▼ $3,536
Total Net Assets Fund Balance$1,035,158$925,565▼ $109,593
Total Liabilities and Net Assets / Fund Balance$1,080,483$970,179▼ $110,304

Asset Categories

AssetBook ValueDepreciationBasis
Other Land Buildings$557,376$905,863$1,463,239
Compensation and Service Providers
Top Officer PayScore unavailable

Employees

NameTitleFull / Part TimeBaseTotal
Melissa HolmanExective DirectorFT$62,062$62,062

Board Members and Trustees

NameTitle
Dale WalterPresident
Amanda Fanara-royBoard Member
David Hill IvBoard Member
Elizabeth HostlerBoard Member
Jenna Crofford QuinnBoard Member
John BrownBoard Member
Kim EifertBoard Member
Lynda GarganBoard Member
Michelle RobinsonBoard Member
Nancy StrineBoard Member
Patty MartineauBoard Member
Sandy SnookBoard Member
John LantzyTreasurer
Christina MasonVP & Secreta
Revenue and Support

Revenue Composition

Contributions and Grants
$75,148
Program Service Revenue
$762,600
Investment Income
$10,685
Other Revenue
$-1,353
All Other Contributions
$49,805
Change in Net Assets
$-109,593

Audited Revenue Reconciliation

Revenue per Audited Statements
$847,080
Total Revenue per Audited Statements
$847,080
Total Revenue per Form 990
$847,080
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$659,782
Other Expenses$296,891
Total Fundraising Expense$1,950
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$465,724$82,188-$547,912
Occupancy$83,283$9,417-$92,700
Current Officers, Directors, Trustees, and Key Employees$53,416$9,426-$62,842
Payroll Taxes$39,231$6,923-$46,154
Depreciation Depletion$33,762$11,253-$45,015
Other Expenses$19,322--$19,322
Fees for Services Accounting-$12,476-$12,476
Office Expenses$4,548$630-$5,178
All Other Expenses$997$1,304$1,950$4,251
Other Employee Benefits$2,443$431-$2,874
Insurance$665$761-$1,426
Travel$519--$519
Advertising$5--$5
Total Functional Expenses$819,914$134,809$1,950$956,673

Audited Expense Reconciliation

Line ItemAmount
Expenses per Audited Statements$956,673
Total Expenses per Audited Statements$956,673
Total Expenses per Form 990$956,673
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$13,104
Fundraising Gross Income$11,751
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Auction$34,224$11,751$2,412$9,339
Total Events$34,224$11,751$13,104$-1,353
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Accrued Salary and Payroll Liabiliti$33,849
Customer Deposits$5,283
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

“The board has the financial statements reviewed by the independent auditors. The board is given a summary of the 990 (first six pages) and a review of the 990 with an opportunity to review the entire 990 before it is filed.”

Form 990, Page 6, Part VI, Line 12C

“Each board member completes the statement annually. Any statement made regarding a conflict is then reviewed and considered individually, and all attempts are made to avoid any possible conflicts of interest in the meetings and conducting of business relationships. Members are asked to excuse themselves from any discussions and voting on topics that may cause”

Form 990, Page 6, Part VI, Line 15A

“The executive director's salary is set and approved by the executive committee of the board or directors with input from all board members.”

Form 990, Page 6, Part VI, Line 18

“Documents are available upon request. Also available is the form 990 on www.guidestar.org.”

Form 990, Page 6, Part VI, Line 19

“Available upon a walk-in request. The organization maintains copies of these records and any member of the public may view them.”

Filing and Contact Details

Filer

Filer Name
Shepherdstown Day Care Inc
EIN
55-0539244
Phone
3048766923
Address
PO BOX 388, SHEPHERDSTOWN, WV 25443

Signing Officer

Name
John Lantzy
Title
Treasurer
Phone
3048766923
Signed
2025-08-07
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Dale Walter
Formed
1972
Legal Domicile
Wv
Voting Board Members
15
Independent Board Members
15
Employees
27
Volunteers
17

Preparer

Firm
Smith Elliott Kearns & Company LLC
Address
19405 EMERALD SQUARE STE 1400, HAGERSTOWN, MD 21742
Preparer
Kelly a Garbinski CPA
Phone
3017335020
Supplemental Narrative

Financial Statement Notes

Schedule D, Page 3, Part X

“Shepherdstown day care, inc. Is exempt from federal income taxes under section 501(c)(3) of the internal revenue code. Consequently, the day care has made no provision for federal income taxes in the accompanying financial statements. The day care qualifies for the charitable contribution deduction under section170(b)(1)(a) and has been classified as an organization that is not a private foundation under section 509(a)(2). The day care complies with asc 740-10, which establishes a threshold for determining when an income tax benefit of a tax position can be recognized. The threshold imposed for financial reporting is generally higher than the threshold imposed for claiming deductions in income tax returns. Under asc 740-10, a tax position includes, among other things, (a) a decision not to file a tax return (b) an allocation or a shift of income between jurisdictions (c) the characterization of income or a decision to exclude reporting taxable income in a tax return (d) a decision to classify a transaction, entity, or other position in a tax return as tax exempt and (e) an entity's status, including its status as a tax-exempt not-for-profit entity. Based on its interpretation of the requirements of asc 740-10, management believes that the day care has no uncertain tax positions that qualify for either recognition or disclosure. The day care is subject to routine audits by taxing jurisdictions; however, there are currently no audits for any tax periods in progress. The day care believes it is no longer subject to income tax examinations for years prior to 2021.”

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This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt0SHEPHERDSTOWN DAY CARE, INC. IS EXEMPT FROM FEDERAL INCOME TAXES UNDER SECTION 501(C)(3) OF THE INTERNAL REVENUE CODE. CONSEQUENTLY, THE DAY CARE HAS MADE NO PROVISION FOR FEDERAL INCOME TAXES IN THE ACCOMPANYING FINANCIAL STATEMENTS. THE DAY CARE QUALIFIES FOR THE CHARITABLE CONTRIBUTION DEDUCTION UNDER SECTION170(B)(1)(A) AND HAS BEEN CLASSIFIED AS AN ORGANIZATION THAT IS NOT A PRIVATE FOUNDATION UNDER SECTION 509(A)(2). THE DAY CARE COMPLIES WITH ASC 740-10, WHICH ESTABLISHES A THRESHOLD FOR DETERMINING WHEN AN INCOME TAX BENEFIT OF A TAX POSITION CAN BE RECOGNIZED. THE THRESHOLD IMPOSED FOR FINANCIAL REPORTING IS GENERALLY HIGHER THAN THE THRESHOLD IMPOSED FOR CLAIMING DEDUCTIONS IN INCOME TAX RETURNS. UNDER ASC 740-10, A TAX POSITION INCLUDES, AMONG OTHER THINGS, (A) A DECISION NOT TO FILE A TAX RETURN (B) AN ALLOCATION OR A SHIFT OF INCOME BETWEEN JURISDICTIONS (C) THE CHARACTERIZATION OF INCOME OR A DECISION TO EXCLUDE REPORTING TAXABLE INCOME IN A TAX RETURN (D) A DECISION TO CLASSIFY A TRANSACTION, ENTITY, OR OTHER POSITION IN A TAX RETURN AS TAX EXEMPT AND (E) AN ENTITY'S STATUS, INCLUDING ITS STATUS AS A TAX-EXEMPT NOT-FOR-PROFIT ENTITY. BASED ON ITS INTERPRETATION OF THE REQUIREMENTS OF ASC 740-10, MANAGEMENT BELIEVES THAT THE DAY CARE HAS NO UNCERTAIN TAX POSITIONS THAT QUALIFY FOR EITHER RECOGNITION OR DISCLOSURE. THE DAY CARE IS SUBJECT TO ROUTINE AUDITS BY TAXING JURISDICTIONS; HOWEVER, THERE ARE CURRENTLY NO AUDITS FOR ANY TAX PERIODS IN PROGRESS. THE DAY CARE BELIEVES IT IS NO LONGER SUBJECT TO INCOME TAX EXAMINATIONS FOR YEARS PRIOR TO 2021.
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc0SCHEDULE D, PAGE 3, PART X
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IRS990ScheduleE/SupplementalInformationDetail/ExplanationTxt0POLICY IS PUBLISHED IN BROCHURES AND OTHER MEDIA.
IRS990ScheduleE/SupplementalInformationDetail/ExplanationTxt1THE CENTER RECEIVES FINANCIAL SUPPORT FROM THE HOT LUNCH PROGRAM (USDA) AND MOUNTAIN HEART PROGRAM (WV DEPARTMENT OF HEALTH AND HUMAN RESOURCES) TO ASSIST IN THE DELIVERY OF SERVICES TO THE UNDERPRIVILEDGED.
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IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0THE BOARD HAS THE FINANCIAL STATEMENTS REVIEWED BY THE INDEPENDENT AUDITORS. THE BOARD IS GIVEN A SUMMARY OF THE 990 (FIRST SIX PAGES) AND A REVIEW OF THE 990 WITH AN OPPORTUNITY TO REVIEW THE ENTIRE 990 BEFORE IT IS FILED.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1EACH BOARD MEMBER COMPLETES THE STATEMENT ANNUALLY. ANY STATEMENT MADE REGARDING A CONFLICT IS THEN REVIEWED AND CONSIDERED INDIVIDUALLY, AND ALL ATTEMPTS ARE MADE TO AVOID ANY POSSIBLE CONFLICTS OF INTEREST IN THE MEETINGS AND CONDUCTING OF BUSINESS RELATIONSHIPS. MEMBERS ARE ASKED TO EXCUSE THEMSELVES FROM ANY DISCUSSIONS AND VOTING ON TOPICS THAT MAY CAUSE
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2THE EXECUTIVE DIRECTOR'S SALARY IS SET AND APPROVED BY THE EXECUTIVE COMMITTEE OF THE BOARD OR DIRECTORS WITH INPUT FROM ALL BOARD MEMBERS.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3DOCUMENTS ARE AVAILABLE UPON REQUEST. ALSO AVAILABLE IS THE FORM 990 ON WWW.GUIDESTAR.ORG.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt4AVAILABLE UPON A WALK-IN REQUEST. THE ORGANIZATION MAINTAINS COPIES OF THESE RECORDS AND ANY MEMBER OF THE PUBLIC MAY VIEW THEM.
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0FORM 990, PAGE 6, PART VI, LINE 11B
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1FORM 990, PAGE 6, PART VI, LINE 12C
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc2FORM 990, PAGE 6, PART VI, LINE 15A
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc3FORM 990, PAGE 6, PART VI, LINE 18
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc4FORM 990, PAGE 6, PART VI, LINE 19
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