Civic Intelligence

Colonial Community Services Inc.

990 • Fiscal year 2023 • EIN 54-1586035

Jul 01, 2022 to Jun 30, 2023 • Filed on May 02, 2024

Organization Profile
473 Mclaws CircleWilliamsburg, VA 23185

(757) 220-3200

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

69th percentile

0.23x

Higher debt load relative to assets than 69% of similar nonprofits.

2023 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2023

Liabilities / Revenue

95th percentile

3.73x

Higher debt load relative to revenue than 95% of similar nonprofits.

2023 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2023

Net Margin

62nd percentile

10%

Higher net margin than 62% of similar nonprofits.

2023 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2023

Top Officer Pay

91st percentile

$216,357

Higher top officer pay than 91% of similar nonprofits.

Top officer pay equals 76.0% of source-year revenue.

2023 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2023

Asset Growth

23rd percentile

-4.0%

Faster asset growth than 23% of similar nonprofits.

2023 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2022 to 2023

Revenue Growth

38th percentile

0.1%

Faster revenue growth than 38% of similar nonprofits.

2023 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2022 to 2023

Balance Sheet
Liabilities / Assets69th percentile

Assets

Down

$4,702,294

Down $196,063 (-4.0%) from 2022

Net Assets

Up

$3,641,294

Up $29,452 (+0.8%) from 2022

Liabilities

Down

$1,061,000

Down $225,515 (-18%) from 2022

Revenue And Expenses
Liabilities / Revenue95th percentileNet Margin62nd percentile

Revenue

Up

$284,824

Up $167 (+0.1%) from 2022

Expenses

Up

$255,372

Up $10,903 (+4.5%) from 2022

Net Income

Down

$29,452

Down $10,736 (-27%) from 2022

Historical Trend

Balance Sheet Trend

Asset Growth23rd percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$6.0M$4.0M$2.0M$0Assets 2012: $4,812,549Liabilities 2012: $1,783,862Net Assets 2012: $3,028,6872012Assets 2013: $4,692,859Liabilities 2013: $1,614,178Net Assets 2013: $3,078,6812013Assets 2014: $5,595,746Liabilities 2014: $2,605,000Net Assets 2014: $2,990,7462014Assets 2015: $5,918,705Liabilities 2015: $2,476,516Net Assets 2015: $3,442,1892015Assets 2016: $5,806,845Liabilities 2016: $2,340,407Net Assets 2016: $3,466,4382016Assets 2017: $5,645,769Liabilities 2017: $2,167,648Net Assets 2017: $3,478,1212017Assets 2018: $5,503,532Liabilities 2018: $2,001,646Net Assets 2018: $3,501,8862018Assets 2019: $5,339,781Liabilities 2019: $1,806,893Net Assets 2019: $3,532,8882019Assets 2020: $5,196,121Liabilities 2020: $1,657,596Net Assets 2020: $3,538,5252020Assets 2021: $5,045,119Liabilities 2021: $1,473,465Net Assets 2021: $3,571,6542021Assets 2022: $4,898,357Liabilities 2022: $1,286,515Net Assets 2022: $3,611,8422022Assets 2023: $4,702,294Liabilities 2023: $1,061,000Net Assets 2023: $3,641,2942023Assets 2024: $4,629,233Liabilities 2024: $862,000Net Assets 2024: $3,767,2332024

Highlighted filing

2023

Assets$4,702,294
Liabilities$1,061,000
Net Assets$3,641,294
Open 2023 Filing

Operations Trend

Revenue Growth38th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$1.0M$500K$0-$500KExpenses 2012: $285,7942012Expenses 2013: $250,1262013Revenue 2014: $244,581Expenses 2014: $332,516Net Income 2014: -$87,9352014Revenue 2015: $729,515Expenses 2015: $278,072Net Income 2015: $451,4432015Revenue 2016: $306,696Expenses 2016: $282,447Net Income 2016: $24,2492016Revenue 2017: $288,217Expenses 2017: $276,534Net Income 2017: $11,6832017Revenue 2018: $289,058Expenses 2018: $265,293Net Income 2018: $23,7652018Revenue 2019: $283,009Expenses 2019: $252,007Net Income 2019: $31,0022019Revenue 2020: $282,824Expenses 2020: $277,187Net Income 2020: $5,6372020Revenue 2021: $282,824Expenses 2021: $249,695Net Income 2021: $33,1292021Revenue 2022: $284,657Expenses 2022: $244,469Net Income 2022: $40,1882022Revenue 2023: $284,824Expenses 2023: $255,372Net Income 2023: $29,4522023Revenue 2024: $421,609Expenses 2024: $295,670Net Income 2024: $125,9392024

Highlighted filing

2023

Revenue$284,824
Expenses$255,372
Net Income$29,452
Open 2023 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2022 to Jun 30, 2023
Signed
May 2, 2024
Return Version
2022v5.0
Gross Receipts
$284,824
Mission and Program Overview

Mission

Providing of office and clinical facilities for colonial behavioral health, a governmental unit of the commonwealth of virginia

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$4,742,106$4,570,747▼ $171,359
Cash and Non-Interest-Bearing Accounts$156,251$105,995▼ $50,256
Accounts Receivable-$23,735-
Prepaid Expenses and Deferred Charges-$1,817-
Total Assets$4,898,357$4,702,294▼ $196,063
Liabilities
Tax Exempt Bond Liabilities$1,254,000$1,061,000▼ $193,000
Deferred Revenue$23,569--
Accounts Payable and Accrued Expenses$8,946--
Total Liabilities$1,286,515$1,061,000▼ $225,515
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$3,611,842$3,641,294▲ $29,452
Total Net Assets Fund Balance$3,611,842$3,641,294▲ $29,452
Total Liabilities and Net Assets / Fund Balance$4,898,357$4,702,294▼ $196,063

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$3,574,252$3,267,714$6,841,966
Land$959,412-$959,412
Equipment$37,083$68,962$106,045
Compensation and Service Providers
Top Officer Pay91st percentile

Board Members and Trustees

NameTitle
David a CoePresident
Dr Alfred Brassel JrBoard Member
Dr Bajit GillBoard Member
Hazel BraxtonBoard Member
John CollinsBoard Member
John KuplinskiBoard Member
Rebecca VinrootBoard Member
Sheri NewcombBoard Member
Revenue and Support

Revenue Composition

Contributions and Grants
$0
Program Service Revenue
$284,824
Investment Income
$0
Other Revenue
$0
Change in Net Assets
$29,452
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$255,372
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0
Salaries, Compensation, and Employee Benefits$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Depreciation Depletion$171,359--$171,359
Occupancy$44,551--$44,551
Interest$37,294--$37,294
Fees for Services Other$2,168--$2,168
Total Functional Expenses$255,372$0$0$255,372
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Bond Issues

BondIssuerIssuedIssue PricePurpose
ACounty of York Virginia Eda2013-07-19$2,750,000-

Bond Proceeds

BondTotal ProceedsSpentRetiredIssuance Costs
A----

Bond Financing Compliance

No rebate due
No
Rebate not yet due
No
Form 8038-T filed
No
Gross proceeds invested
No
Gross proceeds invested in GIC
No
Exception to rebate
No
Corrective action procedures
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Audit committee
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
No
Other officer compensation reviewed
No
Conflict-of-interest policy
No
Audited financial statements prepared
Yes
Key decisions subject to board approval
No
Management duties delegated
Yes

Governance Explanations

Form 990, Page 6, Part VI, Line 3

“Management of the organization is entrusted to colonial behavioral health, a governmental instrumentality of the commonwealth of virginia”

Form 990, Page 6, Part VI, Line 11B

“The form 990 is reviewed by the organization's president and secretary/treasurer. The members of the board of directors are advised of the availability of form 990 should they desire to review the form.”

Form 990, Page 6, Part VI, Line 19

“The organization's governing documents are made available to the general public upon request.”

Filing and Contact Details

Filer

Filer Name
Colonial Community Services
EIN
54-1586035
Phone
7572203200
Address
473 MCLAWS CIRCLE, WILLIAMSBURG, VA 23185

Signing Officer

Name
David a Coe
Title
President
Phone
7572534061
Signed
2024-05-02
Discuss with paid preparer
Yes

Organization Details

Principal Officer
David a Coe
Formed
1991
Legal Domicile
Va
Voting Board Members
6
Independent Board Members
5
Employees
0

Preparer

Firm
Robinson Farmer Cox Associates
Address
530 WESTFIELD RD, CHARLOTTESVILLE, VA 22901-1726
Preparer
Joshua a Roller
Phone
4349738314
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IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0MANAGEMENT OF THE ORGANIZATION IS ENTRUSTED TO COLONIAL BEHAVIORAL HEALTH, A GOVERNMENTAL INSTRUMENTALITY OF THE COMMONWEALTH OF VIRGINIA
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1THE FORM 990 IS REVIEWED BY THE ORGANIZATION'S PRESIDENT AND SECRETARY/TREASURER. THE MEMBERS OF THE BOARD OF DIRECTORS ARE ADVISED OF THE AVAILABILITY OF FORM 990 SHOULD THEY DESIRE TO REVIEW THE FORM.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2THE ORGANIZATION'S GOVERNING DOCUMENTS ARE MADE AVAILABLE TO THE GENERAL PUBLIC UPON REQUEST.
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0FORM 990, PAGE 6, PART VI, LINE 3
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1FORM 990, PAGE 6, PART VI, LINE 11B
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ReturnHeader/BuildTS02023-04-26 12:10:37Z
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Document Assets

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Filings

Displayed year

2023 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$4,702,294
Liabilities
$1,061,000
Net assets
$3,641,294
Revenue
$284,824
Expenses
$255,372
Net income
$29,452
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$4.63$0.86$3.77$0.42$0.30$0.13
2023Detailed filing. Detailed filing data is available for this year.$4.70$1.06$3.64$0.28$0.26$0.03
2022XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$4.90$1.29$3.61$0.28$0.24$0.04
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$5.05$1.47$3.57$0.28$0.25$0.03
2020Detailed filing. Detailed filing data is available for this year.$5.20$1.66$3.54$0.28$0.28$0.01
2019Detailed filing. Detailed filing data is available for this year.$5.34$1.81$3.53$0.28$0.25$0.03
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$5.50$2.00$3.50$0.29$0.27$0.02
2017Detailed filing. Detailed filing data is available for this year.$5.65$2.17$3.48$0.29$0.28$0.01
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$5.81$2.34$3.47$0.31$0.28$0.02
2015Detailed filing. Detailed filing data is available for this year.$5.92$2.48$3.44$0.73$0.28$0.45
2014XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$5.60$2.61$2.99$0.24$0.33$0.09
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$4.69$1.61$3.08$0.25
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$4.81$1.78$3.03$0.29