Civic Intelligence

Colonial Community Services Inc.

990 • Fiscal year 2017 • EIN 54-1586035

Jul 01, 2016 to Jun 30, 2017 • Filed on Dec 29, 2017

Organization Profile
473 Mclaws CircleWilliamsburg, VA 23185

(757) 220-3200

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

69th percentile

0.38x

Higher debt load relative to assets than 69% of similar nonprofits.

2017 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2017

Liabilities / Revenue

96th percentile

7.52x

Higher debt load relative to revenue than 96% of similar nonprofits.

2017 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2017

Net Margin

54th percentile

4.1%

Higher net margin than 54% of similar nonprofits.

2017 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2017

Top Officer Pay

Score unavailable

No value available

This filing does not contain officer compensation rows.

Source year 2017

Asset Growth

25th percentile

-2.3%

Faster asset growth than 25% of similar nonprofits.

2017 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2015 to 2017

Revenue Growth

6th percentile

-37%

Faster revenue growth than 6% of similar nonprofits.

2017 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2015 to 2017

Balance Sheet
Liabilities / Assets69th percentile

Assets

Down

$5,645,769

Down $161,076 (-2.8%) from 2016

Net Assets

Up

$3,478,121

Up $11,683 (+0.3%) from 2016

Liabilities

Down

$2,167,648

Down $172,759 (-7.4%) from 2016

Revenue And Expenses
Liabilities / Revenue96th percentileNet Margin54th percentile

Revenue

Down

$288,217

Down $18,479 (-6.0%) from 2016

Expenses

Down

$276,534

Down $5,913 (-2.1%) from 2016

Net Income

Down

$11,683

Down $12,566 (-52%) from 2016

Historical Trend

Balance Sheet Trend

Asset Growth25th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$6.0M$4.0M$2.0M$0Assets 2012: $4,812,549Liabilities 2012: $1,783,862Net Assets 2012: $3,028,6872012Assets 2013: $4,692,859Liabilities 2013: $1,614,178Net Assets 2013: $3,078,6812013Assets 2014: $5,595,746Liabilities 2014: $2,605,000Net Assets 2014: $2,990,7462014Assets 2015: $5,918,705Liabilities 2015: $2,476,516Net Assets 2015: $3,442,1892015Assets 2016: $5,806,845Liabilities 2016: $2,340,407Net Assets 2016: $3,466,4382016Assets 2017: $5,645,769Liabilities 2017: $2,167,648Net Assets 2017: $3,478,1212017Assets 2018: $5,503,532Liabilities 2018: $2,001,646Net Assets 2018: $3,501,8862018Assets 2019: $5,339,781Liabilities 2019: $1,806,893Net Assets 2019: $3,532,8882019Assets 2020: $5,196,121Liabilities 2020: $1,657,596Net Assets 2020: $3,538,5252020Assets 2021: $5,045,119Liabilities 2021: $1,473,465Net Assets 2021: $3,571,6542021Assets 2022: $4,898,357Liabilities 2022: $1,286,515Net Assets 2022: $3,611,8422022Assets 2023: $4,702,294Liabilities 2023: $1,061,000Net Assets 2023: $3,641,2942023Assets 2024: $4,629,233Liabilities 2024: $862,000Net Assets 2024: $3,767,2332024

Highlighted filing

2017

Assets$5,645,769
Liabilities$2,167,648
Net Assets$3,478,121
Open 2017 Filing

Operations Trend

Revenue Growth6th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$1.0M$500K$0-$500KExpenses 2012: $285,7942012Expenses 2013: $250,1262013Revenue 2014: $244,581Expenses 2014: $332,516Net Income 2014: -$87,9352014Revenue 2015: $729,515Expenses 2015: $278,072Net Income 2015: $451,4432015Revenue 2016: $306,696Expenses 2016: $282,447Net Income 2016: $24,2492016Revenue 2017: $288,217Expenses 2017: $276,534Net Income 2017: $11,6832017Revenue 2018: $289,058Expenses 2018: $265,293Net Income 2018: $23,7652018Revenue 2019: $283,009Expenses 2019: $252,007Net Income 2019: $31,0022019Revenue 2020: $282,824Expenses 2020: $277,187Net Income 2020: $5,6372020Revenue 2021: $282,824Expenses 2021: $249,695Net Income 2021: $33,1292021Revenue 2022: $284,657Expenses 2022: $244,469Net Income 2022: $40,1882022Revenue 2023: $284,824Expenses 2023: $255,372Net Income 2023: $29,4522023Revenue 2024: $421,609Expenses 2024: $295,670Net Income 2024: $125,9392024

Highlighted filing

2017

Revenue$288,217
Expenses$276,534
Net Income$11,683
Open 2017 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2016 to Jun 30, 2017
Signed
Dec 29, 2017
Return Version
2016v3.0
Gross Receipts
$288,217
Mission and Program Overview

Mission

Providing of office and clinical facilities for colonial behavioral health, a governmental unit of the commonwealth of virginia

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$5,368,234$5,176,717▼ $191,517
Savings and Temporary Cash Investments$281,034$142,445▼ $138,589
Cash and Non-Interest-Bearing Accounts$156,992$122,647▼ $34,345
Prepaid Expenses and Deferred Charges$585$637▲ $52
Total Assets$5,806,845$5,645,769▼ $161,076
Other Assets Total-$203,323-
Liabilities
Tax Exempt Bond Liabilities$2,297,000$2,136,000▼ $161,000
Deferred Revenue$26,582$23,754▼ $2,828
Accounts Payable and Accrued Expenses$16,825$7,894▼ $8,931
Total Liabilities$2,340,407$2,167,648▼ $172,759
Net Assets / Fund Balance
Unrestricted Net Assets$3,466,438$3,478,121▲ $11,683
Total Net Assets Fund Balance$3,466,438$3,478,121▲ $11,683
Total Liabilities and Net Assets / Fund Balance$5,806,845$5,645,769▼ $161,076

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$4,234,945$2,263,262$6,498,207
Land$877,412-$877,412
Equipment$64,360$41,685$106,045
Compensation and Service Providers
Top Officer PayScore unavailable

Employees

NameTitleOtherTotal
Keith GermanSecretary/tr$131,059$131,059

Board Members and Trustees

NameTitle
David a CoePresident
Bill KaraktinBoard Member
Dr Bajit S GillBoard Member
John KuplinskiBoard Member
Peter WalentischBoard Member
Rebecca VinrootBoard Member
Revenue and Support

Revenue Composition

Contributions and Grants
$0
Program Service Revenue
$288,077
Investment Income
$140
Other Revenue
$0
Change in Net Assets
$11,683
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$276,534
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0
Salaries, Compensation, and Employee Benefits$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Depreciation Depletion$175,700--$175,700
Interest$68,836--$68,836
Occupancy$31,749--$31,749
Fees for Services Other$249--$249
Total Functional Expenses$276,534$0$0$276,534
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Bond Issues

BondIssuerIssuedIssue PricePurpose
ACounty of York Virginia Eda2013-07-19$2,750,000-

Bond Proceeds

BondTotal ProceedsSpentRetiredIssuance Costs
A----

Bond Financing Compliance

No rebate due
No
Rebate not yet due
No
Form 8038-T filed
No
Gross proceeds invested
No
Gross proceeds invested in GIC
No
Exception to rebate
No
Corrective action procedures
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Audit committee
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
No
Other officer compensation reviewed
No
Conflict-of-interest policy
No
Audited financial statements prepared
Yes
Key decisions subject to board approval
No
Management duties delegated
Yes

Governance Explanations

Form 990, Page 6, Part VI, Line 3

“Management of the organization is entrusted to colonial behavioral health, a governmental instrumentality of the commonwealth of virginia”

Form 990, Page 6, Part VI, Line 11B

“The form 990 is reviewed by the organization's president and secretary/treasurer. The members of the board of directors are advised of the availability of form 990 should they desire to review the form.”

Form 990, Page 6, Part VI, Line 19

“The organization's governing documents are made available to the general public upon request.”

Filing and Contact Details

Filer

Filer Name
Colonial Community Services
EIN
54-1586035
Phone
7572203200
Address
473 MCLAWS CIRCLE, WILLIAMSBURG, VA 23185

Signing Officer

Name
David a Coe
Title
President
Phone
7572534061
Signed
2017-12-29
Discuss with paid preparer
Yes

Organization Details

Principal Officer
David a Coe
Formed
1991
Legal Domicile
Va
Voting Board Members
6
Independent Board Members
4
Employees
0

Preparer

Firm
Robinson Farmer Cox Associates
Address
530 WESTFIELD RD, CHARLOTTESVILLE, VA 22901-1726
Preparer
Kristen L Choate
Phone
4349738314
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IRS990ScheduleK/TaxExemptBondsIssuesGrp/IssuePriceAmt02750000
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IRS990ScheduleK/TaxExemptBondsIssuesGrp/IssuerName/BusinessNameLine2Txt0BANK OF LANCASTER
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IRS990ScheduleK/TaxExemptBondsIssuesGrp/PoolFinancingInd0false
IRS990ScheduleK/TaxExemptBondsPrivateBusUseGrp/AnyLeaseArrangementsInd0false
IRS990ScheduleK/TaxExemptBondsPrivateBusUseGrp/AnyResearchAgreementsInd0false
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IRS990ScheduleK/TaxExemptBondsPrivateBusUseGrp/BondReferenceCd0A
IRS990ScheduleK/TaxExemptBondsPrivateBusUseGrp/ChangeInUseBondFinancedPropInd0false
IRS990ScheduleK/TaxExemptBondsPrivateBusUseGrp/MgmtContractBondFincdPropInd0false
IRS990ScheduleK/TaxExemptBondsPrivateBusUseGrp/OwningBondFinancedPropertyInd0false
IRS990ScheduleK/TaxExemptBondsPrivateBusUseGrp/ProcsNonqualifiedBondRemdtdInd0false
IRS990ScheduleK/TaxExemptBondsProceedsGrp/AdequateBooksAndRecMaintInd0false
IRS990ScheduleK/TaxExemptBondsProceedsGrp/AdvanceRefundingInd0false
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IRS990ScheduleK/TaxExemptBondsProceedsGrp/FinalAllocationMadeInd0false
IRS990ScheduleK/TaxExemptBondsProceedsGrp/SubstantialCompletionYr02014
IRS990/ScheduleORequiredInd0true
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0MANAGEMENT OF THE ORGANIZATION IS ENTRUSTED TO COLONIAL BEHAVIORAL HEALTH, A GOVERNMENTAL INSTRUMENTALITY OF THE COMMONWEALTH OF VIRGINIA
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1THE FORM 990 IS REVIEWED BY THE ORGANIZATION'S PRESIDENT AND SECRETARY/TREASURER. THE MEMBERS OF THE BOARD OF DIRECTORS ARE ADVISED OF THE AVAILABILITY OF FORM 990 SHOULD THEY DESIRE TO REVIEW THE FORM.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2THE ORGANIZATION'S GOVERNING DOCUMENTS ARE MADE AVAILABLE TO THE GENERAL PUBLIC UPON REQUEST.
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0FORM 990, PAGE 6, PART VI, LINE 3
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1FORM 990, PAGE 6, PART VI, LINE 11B
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc2FORM 990, PAGE 6, PART VI, LINE 19
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IRS990ScheduleR/AssetPurchaseFromOtherOrgInd0false
IRS990ScheduleR/AssetSaleToOtherOrgInd0false
IRS990ScheduleR/DivRelatedOrganizationInd0false
IRS990ScheduleR/GiftGrntCapContriFromOthOrgInd0false
IRS990ScheduleR/GiftGrntOrCapContriToOthOrgInd0false
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/ControlledOrganizationInd0false
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/DirectControllingEntityName/BusinessNameLine1Txt0NA
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/DisregardedEntityName/BusinessNameLine1Txt0COLONIAL BEHAVIORAL HEALTH
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/EIN0521224441
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/ExemptCodeSectionTxt0501C
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/LegalDomicileStateCd0VA
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/PrimaryActivitiesTxt0GOVT'L
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/PublicCharityStatusTxt012B
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/USAddress/AddressLine1Txt01657 MERRIMAC TRAIL
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IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/USAddress/ZIPCd023185
IRS990ScheduleR/LoansOrGuaranteesFromOthOrgInd0false
IRS990ScheduleR/LoansOrGuaranteesToOtherOrgInd0false
IRS990ScheduleR/PaidEmployeesSharingInd0false
IRS990ScheduleR/PerformOfServicesByOtherOrgInd0false
IRS990ScheduleR/PerformOfServicesForOthOrgInd0false
IRS990ScheduleR/ReceiptOfIntAnntsRntsRyltsInd0false
IRS990ScheduleR/ReimbursementPaidByOtherOrgInd0false
IRS990ScheduleR/ReimbursementPaidToOtherOrgInd0false
IRS990ScheduleR/RentalOfFacilitiesToOthOrgInd0false
IRS990ScheduleR/RentalOfFcltsFromOthOrgInd0false
IRS990ScheduleR/SharingOfFacilitiesInd0false
IRS990ScheduleR/TransferFromOtherOrgInd0false
IRS990ScheduleR/TransferToOtherOrgInd0false
IRS990/SchoolOperatingInd0false
IRS990/SignificantChangeInd0false
IRS990/SignificantNewProgramSrvcInd0false
IRS990/SubjectToProxyTaxInd0false
IRS990/TaxablePartyNotificationInd0false
IRS990/TaxExemptBondLiabilitiesGrp/BOYAmt02297000
IRS990/TaxExemptBondLiabilitiesGrp/EOYAmt02136000
IRS990/TaxExemptBondsInd0true
IRS990/TempOrPermanentEndowmentsInd0false
IRS990/TerminateOperationsInd0false
IRS990/TotalAssetsBOYAmt05806845
IRS990/TotalAssetsEOYAmt05645769
IRS990/TotalAssetsGrp/BOYAmt05806845
IRS990/TotalAssetsGrp/EOYAmt05645769
IRS990/TotalCompGreaterThan150KInd0true
IRS990/TotalEmployeeCnt00
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IRS990/TotalFunctionalExpensesGrp/ManagementAndGeneralAmt00
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IRS990/TotalFunctionalExpensesGrp/TotalAmt0276534
IRS990/TotalGrossUBIAmt00
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IRS990/TotalNetAssetsFundBalanceGrp/BOYAmt03466438
IRS990/TotalNetAssetsFundBalanceGrp/EOYAmt03478121
IRS990/TotalOtherCompensationAmt020408
IRS990/TotalProgramServiceExpensesAmt0276534
IRS990/TotalProgramServiceRevenueAmt0288077
IRS990/TotalRevenueGrp/ExclusionAmt0140
IRS990/TotalRevenueGrp/RelatedOrExemptFuncIncomeAmt0288077
IRS990/TotalRevenueGrp/TotalRevenueColumnAmt0288217
IRS990/TotLiabNetAssetsFundBalanceGrp/BOYAmt05806845
IRS990/TotLiabNetAssetsFundBalanceGrp/EOYAmt05645769
IRS990/TotReportableCompRltdOrgAmt0265800
IRS990/TrnsfrExmptNonChrtblRltdOrgInd0false
IRS990/TypeOfOrganizationCorpInd0X
IRS990/UnrelatedBusIncmOverLimitInd0false
IRS990/UnrestrictedNetAssetsGrp/BOYAmt03466438
IRS990/UnrestrictedNetAssetsGrp/EOYAmt03478121
IRS990/UponRequestInd0X
IRS990/USAddress/AddressLine1Txt0473 MCLAWS CIRCLE
IRS990/USAddress/CityNm0WILLIAMSBURG
IRS990/USAddress/StateAbbreviationCd0VA
IRS990/USAddress/ZIPCd023185
IRS990/VotingMembersGoverningBodyCnt06
IRS990/VotingMembersIndependentCnt04
IRS990/WhistleblowerPolicyInd0false
ReturnHeader/BuildTS02018-03-14 21:41:22Z
ReturnHeader/BusinessOfficerGrp/DiscussWithPaidPreparerInd0true
ReturnHeader/BusinessOfficerGrp/PersonNm0DAVID A COE
ReturnHeader/BusinessOfficerGrp/PersonTitleTxt0PRESIDENT
ReturnHeader/BusinessOfficerGrp/PhoneNum07572534061
ReturnHeader/BusinessOfficerGrp/SignatureDt02017-12-29
ReturnHeader/Filer/BusinessName/BusinessNameLine1Txt0COLONIAL COMMUNITY SERVICES
ReturnHeader/Filer/BusinessNameControlTxt0COLO
ReturnHeader/Filer/EIN0541586035
ReturnHeader/Filer/PhoneNum07572203200
ReturnHeader/Filer/USAddress/AddressLine1Txt0473 MCLAWS CIRCLE
ReturnHeader/Filer/USAddress/CityNm0WILLIAMSBURG
ReturnHeader/Filer/USAddress/StateAbbreviationCd0VA
ReturnHeader/Filer/USAddress/ZIPCd023185
ReturnHeader/FilingSecurityInformation/AtSubmissionCreationDeviceId05DE83D308AF21EAAC4F44A572013746C71D0E517
ReturnHeader/FilingSecurityInformation/AtSubmissionFilingDeviceId05DE83D308AF21EAAC4F44A572013746C71D0E517
ReturnHeader/PreparerFirmGrp/PreparerFirmEIN0541896113
ReturnHeader/PreparerFirmGrp/PreparerFirmName/BusinessNameLine1Txt0ROBINSON FARMER COX ASSOCIATES
ReturnHeader/PreparerFirmGrp/PreparerUSAddress/AddressLine1Txt0530 WESTFIELD RD

Document Assets

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Filings

Displayed year

2017 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$5,645,769
Liabilities
$2,167,648
Net assets
$3,478,121
Revenue
$288,217
Expenses
$276,534
Net income
$11,683
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$4.63$0.86$3.77$0.42$0.30$0.13
2023XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$4.70$1.06$3.64$0.28$0.26$0.03
2022XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$4.90$1.29$3.61$0.28$0.24$0.04
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$5.05$1.47$3.57$0.28$0.25$0.03
2020Detailed filing. Detailed filing data is available for this year.$5.20$1.66$3.54$0.28$0.28$0.01
2019Detailed filing. Detailed filing data is available for this year.$5.34$1.81$3.53$0.28$0.25$0.03
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$5.50$2.00$3.50$0.29$0.27$0.02
2017Detailed filing. Detailed filing data is available for this year.$5.65$2.17$3.48$0.29$0.28$0.01
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$5.81$2.34$3.47$0.31$0.28$0.02
2015Detailed filing. Detailed filing data is available for this year.$5.92$2.48$3.44$0.73$0.28$0.45
2014XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$5.60$2.61$2.99$0.24$0.33$0.09
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$4.69$1.61$3.08$0.25
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$4.81$1.78$3.03$0.29