MCV Associated Physicians

“The selection process for the governing body of mcv physicians is as follows: the chairs of each school of medicine clinical department shall recommend appointment of the four departmental chair directors to the corporate member. The full-time faculty of the school of medicine shall recommend to the corporate member appointment of the four faculty directors who are not departmental chairs. The president and executive director of the corporation shall recommend three independent directors to the board of directors; the board, after consideration of the recommendations from the president and executive director, shall recommend three independent directors to the corporate member. All recommendations for appointed directors shall be submitted to the corporate member by the president of the corporation, following notification of the recommendations to the ceo/vcuhs and the dean. After consideration of the recommendations, the corporate member shall appoint directors to the board, for terms of service consistent with the provisions of these bylaws.”

“Mcv physicians board of directors decisions are subject to approval of the corporate member, virginia commonwealth university health system authority.”

“The financial information is provided to kpmg by the mcv physicians controller. Kpmg prepares the form 990 and returns the completed form 990 to mcv physicians for review. The controller of mcv physicians reviews the form 990 to ensure it is complete and accurate. The controller will review the form 990 with the executive director of mcv physicians. Upon completing the review with the executive director, the governing body of mcv physicians is provided with a copy of form 990 before it is filed with the irs.”

“Vcu health system policy 2104.01 - terms of employment contains the health system's policy regarding conflicts of interest in section i. Also, vcu health system is required to participate in the commonwealth's statement of economic interest process. In the process, each employee at the director or above level plus employees of compliance, audit and procurement are required to submit to cindy earnhardt, vcuhs director of audit & compliance services, on an annual basis the commonwealth's statement of economic interest. Cindy earnhardt, along with the health system general counsel, reviews these forms to determine whether there are any potential conflicts noted. When deviations from policy have been noted cindy earnhardt works with senior management to remediate the situation. These forms are then submitted to the secretary of the commonwealth. Vcu health system's participation in this process is mandated by the enabling legislation for the health system. Additionally, employees are encouraged to contact the compliance helpline if they are aware of any violations of health system policy or have any compliance concerns. All concerns reported via this venue are investigated and appropriate remediation is implemented.”

“For fiscal year ending june 30, 2014 the compensation (salaries and incentives) for the president of mcv physicians, dr. John d. Ward, and the executive director of mcv physicians, amy s. Sebring, is determined by the ceo of the health system. This is consistent with the requirements established in the bylaws of vcuhs. The ceo uses a third party compensation consulting firm to conduct a market study to determine market position. The ceo may also conduct a 360 degree evaluation of all senior level administrators. These data elements in conjunction with a review of individual performance and the attainment of goals for the year, are the basis for compensation recommendations. The ceo then meets with the compensation committee of the vcuhs board of directors to discuss the matter and present recommendations and receive final approval. The compensation committee may discuss these recommendations in executive session of the vcuhs board of directors. The compensation (salaries and incentives) for the key employees is determined by the dean of the school of medicine.”

“The governing documents, conflict of interest policy and financial statements for mcv physicians are made available to the public upon request.”