Virginia Primary Care Association Inc

“The organization does not have stockholders but has members.”

“The members elect all of the board of directors.”

“There are decisions made by the board of directors that are brought before the entire membership. These decisions include the addition of new members, decisions regarding changes in by-laws or corporate structure, and any decision relative to any major development.”

“The form 990 is sent to the treasurer and ceo for review and approval and then it is provided to the entire board before filing.”

“Each board member of the association and member of a committee with board-delegated powers shall annually sign a statement kept on file at the association office which affirms that such person: (a) has received a copy of the conflict of interest policy, (b) has read and understands the policy, (c) has agreed to comply with the policy, and (d) has disclosed any known and potential conflicts of interest.”

“The process for determining compensation of the chief executive officer includes a written review by all members of the organization. These results are compiled by the personnel committee and presented to the ceo at a face-to-face meeting with the president, vice president, and ceo. The current contract is drawn up, including pay adjustments, and signed by the ceo. The pay adjustment includes a review of comparable data from other state primary care associations and other data available that is relevant to the position and duties performed.”

“The form 990, governing documents, conflict of interest policy and annual audit reports are available for public inspection upon request. The form 990 is also on the guidestar website for review.”

“The by-laws of the association state, "the board of directors shall be composed of the president; the vice-president; the past president, the secretary; the treasurer; and four directors, one of whom shall be a clinician employed at a member organization and one of whom shall be a board member of a member organization. Members of the board of directors must be selected from representatives of voting members of the association. No member organization shall have more than one representative on the board of directors." all board members are representing a member of the association, and therefore, are not independent.”

“Other contractual services: program service expenses 611,575. Management and general expenses 318,822. Fundraising expenses 0. Total expenses 930,397.”

“The organization did not change its oversight process or selection process during the tax year.”