Phi Sigma Sigma Inc

“All collegiate and alumnae members who pay international dues, are in good standing with the fraternity, and who have furnished the fraternity with their current mailing address will be entitled to vote for supreme council members. Voting on resolutions and amendments to the fraternity's constitution and bylaws shall be weighted based on the number of voting members at a particular convention. Collegiate votes will be weighted in such a manner to account for 51% of the total vote, while alumnae delegate votes will account for 49% of the total vote. All collegiate chapters shall be in good financial standing in order to vote. Each collegiate and alumnae delegate, each chapter key advisor, each standing committee chair, and each supreme council member shall be entitled to one vote if the chapter or member is in good standing with the fraternity. No delegate shall vote in more than one capacity. Quorum shall consist of 100 voting members.”

“Members vote for certain officers every two years.”

“Committees do not keep contemporaneous meeting minutes.”

“The organization sent a draft of the tax return to the officers and board members for review. Any questions are answered by the treasurer or the tax preparer. Upon explanation of the questions and/or changes to the return, a final version is approved by the officers and board members.”

“To ensure pss operates in a manner consistent with 501(c)(7) purposes and does not engage in activities that could jeopardize its tax-exempt status, periodic reviews shall be conducted. The periodic reviews shall, at a minimum, include the following subjects: whether compensation arrangement and benefits are reasonable, based on competent survey information and the result of arm's length bargaining; whether partnerships, joint venture, and arrangements with management conforms to pss's written policies, are properly recorded, reflect reasonable investment or payments for goods and services, further charitable purposes and do not result in inurement, impermissable private benefit, or in an excess benefit transaction. When conducting the outside reviews, pss may, but need not, use outside advisors. If outside experts are used, their use shall not relieve the governing board of its responsibility for ensuring periodic reviews are conducted.”

“Oversee executive compensation using the following policy: 1) review and approve cash and noncash compensation policies and programs appliable to key personnel. For purposes of this policy, the organization considers all who fit the irs definition of "disqualified person" to be included in the key personnel category. 2) determine the relevant market data for the key positions it reviews by obtaining reliable and comparable data from published surveys of both tax-exempt and for-profit organizations focusing on data from comparably organized organizations with similarly sized budgets. 3) develop a target base pay range built off the median of the market data. 4) set base salary by considering both market data and each individual's background experiences, skills, and meritorious contribution. 5) set salary increase reassessments based on external equity, internal equity, and/or merit.”

“These documents would only be made available upon request and approval to release. For example, universities may request the documents.”