The Lambi Fund of Haiti

“France buteau, board member, and marie marcelle racine, board member, have a family relationship.”

“Changes to by-laws 1) section 3.2 - change in maximum number of directors from 11 to 15. 2) section 3.3 - minor change in terms limits to indicate that section 3.3 shall not apply (instead of shall apply) retroactively to incumbent directors currently serving as of the date of these bylaws. 3) section 3.7 - change in % of votes for removal of directors from 80% to 67%. 4) section 6.3 - elimination of specific provisions for advisory board in haiti”

“A full review of the form 990 is conducted by the board, the executive director and the finance manager before it is filed with the irs. Prior to the board meeting, the form 990 is distributed both electronically and in paper form to the full board of directors by the executive director for review.”

“The organization's conflict of interest policy is applicable to the board of directors and all highly compensated employees of the organization. Any director or senior employee who has a direct or indirect financial and/or personal interest, and has the ability to influence a transaction or business arrangement, must disclose their potential conflict of interest, and all material facts, to the board of directors. After disclosure of the potential conflict of interest and after discussion with the interested party, the individual will leave the board meeting while determination of a conflict of interest is discussed. The chair of the board can, if appropriate, appoint a disinterested party or committee to investigate alternatives to the proposed transaction or arrangement. After exercising due diligence, the board of directors will determine if the organization can obtain a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict. If a more advantageous alternative is not possible, the board, by majority vote, will determine if the transaction or arrangement is in the best interest of the organization. The minutes of the board meeting and all related committees with board designated powers will contain the names of persons disclosing an actual or possible conflict of interest, the nature of the interest, any action taken to determine if a conflict of interest exists, and the board decision as to whether a conflict existed. Additionally, the names of all present for discussions and voting relating to the transaction or arrangement, the content of the discussion and a record of the votes within the proceedings are also documented in the board minutes. If the board of directors has reason to believe that a director or employee has failed to disclose an actual or potential conflict of interest, the individual will be informed of the belief, and given an opportunity to explain the failure to disclose. If it is determined by the board of directors that the person has failed to disclose an actual or possible conflict of interest, appropriate disciplinary and corrective action will be taken. Each member of the board of directors, member of a board committee, and senior employees of the organization will annually sign a statement that confirms that the individual has received a copy of the conflict of interest policy, they have read and understood the policy, and that they agree to comply with the policy. The disclosure forms are retained within the organization's books and records.”

“The process used by the lambi fund of haiti for documenting compensation of the executive director is: 1. The lambi fund of haiti staff compiles a survey on compensation paid by similarly situated organizations for comparable positions and provide the data to the executive committee of lambi fund of haiti. The organization uses the charity navigator website to obtain comparable executive compensation data. 2. The executive committee reviews the comparability data 3. The executive committee compares the proposed salaries for the employees with the comparable data, determines the reasonableness of the proposed compensation package. If the committee determined the reasonable compensation is higher or lower than the range of comparable data obtained, they articulate the basis for the determination 4. The executive committee takes the item to the board for approval documentation includes: a. List of the disqualified employees with their respective compensation package reviewed by the executive committee b. The names of members present during the discussion on the issue and who voted on it c. Comparability data relied upon by the executive committee and how the data was obtained d. Basis for the determination of reasonableness this process was last undertaken in 2013.”

“The form 990 is available for public inspection as required under section 6104 of the internal revenue service code as it is posted in guidestar.org and other similar websites. In addition, forms 990 and 1023, as well as the financial statements, conflict of interest policy, articles of incorporation and by-laws are available upon written request of the organization at 1050 connecticut avenue, 10th fl, washington, d.c. 20036, or by calling the organization at 202-833-3713.”

“Board member, marguerite joseph, received compensation for her services as a consultant to the program in haiti and not as compensation for her duties as a board member. Ms. Joseph resides in haiti and received her fees at the haiti location.”

“The executive director and the board of directors is responsible for the selection of the outside accountant and for the oversight of the audit and compilation of the financial statements. This process has not changed in the past year.”