Downtown Frederick Partnership Inc

“Organization updated there salary policy, employee handbook and bylaws.”

“August 2024 changes to the bylaws includes: clarifying that a majority of the voting directors (as opposed to all directors) have the ability to pass a resolution to change the total number of directors clarifying that a vote on the persons selected to be non-voting directors is approved by a majority of the voting directors (as opposed to all directors) changing the required attendance by board members from 75% of the meetings to 80% of the meetings removed text that said that the board meets monthly and instead says that the an annual board meeting calendar will be created and approved by the executive committee (effectively the executive committee has approved a schedule for 10 meetings/year -- as opposed to 12 previously) clarified that quorum is established by a majority of the voting directors (as opposed to all directors)”

“Line 11a explanation - each board member is emailed a draft of the 990 before it is filed for their comment. The board of directors votes to approve the 990.”

“The entire board is asked to complete conflict of interest statements each may. Any identified concerns or issues are brought forward to the governance committee for appropriate action. If the organization needs to fill a board term mid-year, the new board member is asked to complete a conflict of interest statement when joining the board.”

“Each year, the executive committee undertakes an annual review of the executive director. The board of directors and other partners are asked to provide information/feedback to the review process. The executive committee also meets each year to determine the salary for the executive director. This conversation occurs as a part of the budget process. The executive committee considers many factors including the pay scales of persons at comparable levels of experience and responsibility. The executive committees recommendation is then presented to the full board of directors as a part of the annual budget. This presentation occurs at an annual, all day board retreat.”

“Downtown frederick partnership provides such information in compliance with all federal and state rules upon request.”

“No change from prior years.”