American Evaluation Association

“The association has delegated control over management duties to smithbucklin corporation via a written contractual agreement. Smithbucklin corporation's performance under this agreement is monitored by the board of the association.”

“The association is a dues-paying membership organization. Any individuals interested in the purposes of the association shall be eligible for membership. Members are defined as those who have completed an application form, received acknowledgment of membership from the association, and paid the currently stipulated membership dues.”

“All members in good standing shall have the right to vote. Yearly, a committee of the board shall secure nominations for two candidates for each expiring elected-office of the association and shall, with the authorization of the board of directors, submit the slate of candidates to the membership for vote by mail or electronic ballot.”

“All members shall have the right to vote on official matters of the association defined in the bylaws, to hold office if duly elected, and to be sent all notifications pertaining to the official business of the association and membership publications.”

“The form 990 is given to the executive director, who presents it to the executive committee (which includes the treasurer) for a preliminary review. The final report is then presented to the board of directors. Once it is reviewed and accepted, the executive director will sign before it is filed with the irs.”

“All board members and officers are required to complete and submit annually to the executive director the aea disclosure statement. They must disclose any other employment or financial interest which they, or a member of their immediate family, may have which might give rise to a possible conflict of interest or duality of interest with the american evaluation association. The executive director and the past president/secretary shall become familiar with the statements of all board members and officers in order to guide their conduct should a conflict arise. The signed statements will be filed with the executive director. The affected elected director and/or officer shall make known the potential conflict, whether disclosed by his or her written statment or not, and all relevant and material facts concerning the transaction which might reasonably be construed to be adverse to the interests of the association, after answering any questions that are asked with respect to the matter, the board member shall withdraw from the meeting room until the matter has been further discussed and voted upon. In the event that the affected board member fails to withdraw voluntarily, the president is empowered and shall require that the board member remove himself or herself from the meeting during discussion and vote on the matter. In the event the conflict of interest affects the president, the past-president/secretary is empowered and shall require that the president remove himself or herself in the same manner and, for the duration of discussion and action on the matter, the past-president/secretary shall preside. At the time that the board accepts the slate of candidates for office for the subsequent year, the executive director will inform those candidates of the conflict of interest expectations.”

“Governing documents, conflict of interest policy, and financial statements are available by request to the association office and are presented to the membership at the annual business meeting.”

“Speakers: program service expenses 58,860. Management and general expenses 0. Fundraising expenses 0. Total expenses 58,860. Professional fees: program service expenses 148,312. Management and general expenses 220,443. Fundraising expenses 0. Total expenses 368,755.”

“The organization did not change its oversight or selection process during the tax year.”