Carolinas Club Managers Association

“The organization has the following classes of membership: professional and alumnus (voting) associate, retired, honorary, faculty, non-resident (non-voting)”

“Nomination of at-large director candidates shall be governed by article ix, section 2 of the bylaws. If the final number of at-large director candidates is equal to the number of at-large director openings, then the slate will be accepted by acclamation. If the number of candidates is greater than the number of board openings, then voting is required. In addition, if both one-year and two-year terms are open, voting will occur to determine length of term. Voting for at-large directors shall be conducted by mail or electronically thirty (30) days prior to the annual meeting. If the vote is by mail, the ballot will call for the signature of the member and is to be returned to the chapter office. All members will also have the option to vote at the annual meeting. The chairman of the nominating committee shall appoint two (2) professional members, other than those who served on the nominating committee, to assist him or her in counting the ballots. The candidates receiving the highest number of votes will be selected to serve on the board as at-large directors. The new at-large directors will be introduced at the conclusion of the annual meeting. An at-large director may be re-elected only once to such position, unless a minimum of one (1) year has elapsed since he or she last served as a director or officer.”

“The organization does not have any other committees with authority to act on behalf of the governing body.”

“A copy of the form 990 will be e-mailed to all directors for their review prior to filing with the irs.”

“At the annual leadership meeting, each board member is required to read and signed a copy of the conflict of interest policy. Each officer and director has a duty to disclose any potential conflicts of interest. In the event of potential conflict during the year, that board member will recuse himself or herself from the discussion and vote.”

“The president of the board performs a review of the managing director's salary on an annual basis. Comparability data from the organization's counterparts and survey data from the association executives of north carolina are provided to the executive committee for their review and consideration. The board votes on the approval of the salary increase suggested by the president. All final decisions are documented.”

“The organization's governing documents, conflict of interest policy, and financial statements are not made available to the public.”

“The chapter has entered into an agreement with a certified professional employer organization to perform all federal employment tax withholding, reporting, and payment functions related to workers performing services for the organization. It is not certain whether such persons are considered to be common law employees of the chapter under state law. Therefore, the chapter has disclosed the compensation paid to patricia calder by the professional employer organization in part vii in accordance with the instructions to the form 990.”

“Other professional fees 410. Professional employer organization service fees 156,557. Speaker fees 75,550.”