Crossroads Community Inc

“Each year, prior to the submission of the organization's 990 to the irs, each voting member of the board of directors shall be provided with a copy of the final form 990 as completed by the organization's certified public accountant. Each board member shall be provided with at least five business days to review the form and should have the opportunity to raise questions, make suggestions, and address any potential problems or concerns with the financial director and finance committee.”

“An interested party is under continuing obligation to disclose any actual or potential conflict of interest as soon as it is known, or reasonably should be known. An interested party shall complete a questionnaire to fully and completely disclose the material facts about any actual or potential conflicts of interest. The disclosure statement shall be completed upon his/her association with the organization, and shall be updated annually thereafter. An additional disclosure statement shall be filed at such time as an actual or potential conflict arises for board members. The disclosure statement shall be provided to the president (chairman) of the board, or in the case of the president's (chairman's) disclosure it shall be provided to the chief executive officer of the organization, or in the case of the chief executive officer's disclosure statement it shall be provided to the president (chairman) of the board. The secretary of the board of directors shall file copies of all disclosure statements with the official corporate records of the organization.”

“The board of directors reviews the executive director's compensation. The board of directors or delegated committee of the board utilize the following process: the compensation must be approved in advance (before any payment is made) by the board composed entirely of individuals who do not have a conflict of interest with respect to the compensation arrangement, neither the executive director nor any of his/her family members may be present during the decision/debate or participate in the vote when the board is considering compensation of the executive director, it must rely on comparability data that demonstrates the fair market value of the compensation in question. This data may include compensation studies such as the mha salary survey, state of maryland pay scales, documented telephone calls about similar positions for both non-profit and for-profit organizations, or from information obtained from the irs form 990 filings of similar organizations. The board must document how it reached its decisions, including the data on which it relied. Adequate documentation, either written or electronic must note the terms of the compensation and the date it was approved, the members of the board who were present during the discussion on the compensation that was approved and those who voted on it, the comparability data obtained and relied upon and how the data was obtained, and any actions taken with respect to consideration of the compensation, by anyone who is otherwise a member of the board but who has a conflict of interest with respect to the decision of the compensation.”

“The documents are made available at the organizations's headquarters upon request.”

“The board of directors and/or committee comprised of board members is responsible for selecting an independent accountant to perform an annual audit. No oversight process changes have been made from the prior year.”