Hispanic National Bar Association

“The organization has four types of members: regular members, associate members, affiliate members and special members.”

“The nominations committee reviews all petitions to determine whether each candidate meets all the qualifications for the office and whether the candidate and those endorsing his or her petition are regular members or affiliates in good standing. The secretary, no earlier than july 7 and no later than july 15, delivers electronic election ballots in a manner approved by the board that safeguards the integrity of the votes cast, to regular members and affiliate member representatives in good standing. Regular members and affiliate members cast their ballots electronically. The elections board receives electronic tallies of the ballots cast from the independent elections vendor (elections usa) at the time and place disclosed on the ballots on or before august 15. Any candidate and/or his or her representative may be present to receive a copy of the vote tally report from the external and independent electronic elections vendor. The elections board receives the vote tally report from the external and independent electronic elections vendor (elections usa) at the time and place disclosed on the ballots.”

“The form 990 was prepared by outside accountants and reviewed by the executive committee of the board, prior to filing the return with the irs. A full copy of the return, with the redacted schedule b information, is shared with the entire board at a full board meeting after the return is filed.”

“A copy of the conflict of interest policy is given to all board members, staff members, volunteers or other key stakeholders upon commencement of such person's relationship with the hispanic national bar association or at the official adoption of stated policy. Each board member, officer, staff member, and volunteer signs and dates the policy at the beginning of her/his term of service or employment and each year thereafter. Failure to sign does not nullify the policy. The policy and disclosure forms are filed annually by all specified parties. Following full disclosure of a possible conflict of interest, the board of governors determines whether a conflict of interest exists and, if so the board votes to authorize or reject the transaction or take any other action deemed necessary to address the conflict and protect the hispanic national bar association's best interests. Both votes are by a majority vote without counting the vote of any interested director, even if the disinterested directors are less than a quorum provided that at least one consenting director is disinterested. An interested board member, officer, or staff member does not participate in any discussion or debate of the board of governors, or of any committee or subcommittee in which the subject of discussion is a contract, transaction, or situation in which there may be a perceived or actual conflict of interest. However, they may be present to provide clarifying information in such a discussion or debate unless objected to by any present board or committee member. Anyone in a position to make decisions about spending the hispanic national bar association's resources (i.e., transactions such as purchases contracts) who also stands to benefit from that decision - has a duty to disclose that conflict as soon as it arises (or becomes apparent); s/he should not participate in any final decisions.”

“The board of governors, in its sole discretion, determines the executive director's compensation and terms of employment, based upon a review of compensation for similar positions in the washington, dc area. The compensation process is documented. The last salary review for the executive director was september 2016.”

“The organization does not make the governing documents, conflict of interest policy, or financial statements available to the public.”