Baltimore Science Fiction Society Incorporated

“Maria Markham Thompson, the Treasurer elected by the members of BSFS is the mother of Leona A. Thompson, elected as a Director-at-Large. Kelly Shannon Pierce, elected as the Chair for Balticon 59, is the mother of Aurora Pierce, elected as a Director-at-Large.”

“Section 8 of the By-Laws of the Baltimore Science Fiction Society state: Section 8: Identity of Members. The members of the Corporation shall be composed of the following classes: Active membership; Life membership; Balticon Membership; Honorary membership (a) Active members shall have full membership privileges including: the right to vote, to hold office, to receive all meeting notices, to receive BSFAN, and to attend the Baltimore Science Fantasy Conference (Balticon) without payment of a separate admission fee. To become an Active member, one must have attended two (2) meetings at the BSFS Principal Office or four (4) total meetings by any means including video teleconference or other electronic method selected by the board within the preceding twelve-month period prior to application, and pay pro-rated annual dues when the written application is submitted to the Treasurer. (b) A Life member shall have all the privileges of Active membership for life. An Active member may become a Life member by payment, of an amount equal to 10 times the current annual dues of an active member, to the Treasurer; this amount may be paid in installments upon application for life membership so long as payment in full is received within twelve (12) months of the initial payment. The Corporation may also bestow Life membership at any meeting of the Corporation by a vote of three-fourths of the members voting. (c) Balticon members have only limited membership privileges including: the right to attend the Baltimore Science Fantasy Conference (Balticon), to attend meetings, but not the right to vote or hold office. To become a Balticon member one must pay the dues to the Balticon Treasurer. (d) Honorary members have the same limited membership privileges as Balticon Members including the right to attend meetings, but not the right to vote or hold office. Honorary memberships may be bestowed at any meeting of the Corporation by a majority vote. Honorary memberships will be for a period of one year. (e) Annual dues shall be fixed by the Board of Directors, with the approval of a majority of the membership entitled to vote. All renewals of membership are to be paid at the start of the Corporation's fiscal year. New members who join at other times of the year will be charged dues on a pro-rated scale to be voted by the Board of Directors and approved by a majority of the membership. An Active Member whose dues are delinquent for one month shall no longer be a member of the Corporation. Upon payment of the dues, membership shall be immediately reinstated. (f) No person shall be denied membership in this Corporation or participation in any of its activities because of race, sex, religion, age or national origin.”

“Section 3: Nomination and Election of Directors. 4 All members shall be notified of the meeting at which the election is to be held at least twenty (20) days prior to that meeting. All nominations shall be made from the floor at the election meeting. Any Active or Life member may be nominated or may nominate candidates for the Board of Directors. Election shall be by secret ballot. Each Active and Life member may cast a vote for only one candidate per ballot. If no candidate receives a majority of votes cast on the first ballot, the candidate with the lowest number of votes shall be removed from consideration and a new ballot shall be taken until one candidate receives a majority of the votes cast. Newly elected directors shall assume office at the conclusion of the election meeting if they are present at the meeting or have previously agreed to serve in that capacity. Otherwise they shall assume office when they have been notified of their election and they have accepted. Section 4: Filling of Vacancies. In the case of any vacancy in the Board of Directors through death, resignation, disqualification, removal or other cause the remaining directors of the Corporation shall call an election either at a special meeting of the membership called for that purpose or at the next scheduled regular meeting of the Corporation. The successor(s)shall be elected in accordance with the procedures set forth in Section 3 of this Article and shall hold office for the un-expired portion of the term of the directors(s) whose place shall be vacant. Similarly, and in the event of the number of directors being increased as provided in these By-Laws, the additional directors so provided for shall be elected by the membership of the Corporation and shall hold office until the next annual election meeting of the members. Any director may be removed from office with or without cause by the affirmative vote of a majority of the members entitled to vote at any special meeting of members regularly called for the purpose.”

“At all meetings of the members every member entitled to vote thereat shall have one(1) vote. All elections shall be had and all questions shall be decided by a majority of the votes cast at a duly constituted meeting, except as otherwise provided by law, in the Articles of Incorporation, or by these By-Laws. If the Chair of the meeting shall so determine, a vote by ballot may be taken upon any election or matter, and the vote shall be so taken upon the request of ten percent (10%) of all the members entitled to vote on such election or matter, except as otherwise provided in these By-Laws. Section 2: Loans. No officers or agents of the Corporation are authorized to effect loans, advances or other forms of credit at any time unless prior approval is obtained from the Board of Directors and a majority vote of the membership of the Corporation.”

“The draft tax return was circulated to the members of the board by e-mail and comments received and addressed by same”

“BSFS makes its tax return available through its website bsfs.org. The tax return also in available on the website of Guidestar, https://www.guidestar.org.”

“In-kind non-cash revenues $10,243 and write-down of old inventory $3640 - total other changes $13884”