Baltimore Science Fiction Society Incorporated

“The by-laws were changed in jan 2017 to expand the number of board members to 13, effective 10/1/17. Section 2: number and term of office. The number of directors shall be five (5) or such other number, but not less than three (3) nor more than thirteen (13) as may be designated from time to time by a majority vote of the membership of the corporation. Directors must be active or life members. The directors shall serve for a period of one year or until the next election meeting in september. At each annual election meeting, the successor directors shall be elected to hold office for a term of one year, plus the entire board shall be elected annually.”

“The organization is supported by members. The members of the organization are composed of the following classes: (a) active members shall have full membership privileges including: the right to vote, to hold office, to receive all meeting notices, to receive bsfan, and to attend the baltimore science fantasy conference (balticon) without payment of a separate admission fee. To become an active member, one must have attended two meetings within the preceding twelve-month period prior to application, and pay pro-rated annual dues when the written application is submitted to the treasurer. (b) life members shall have all the privileges of active membership for life. An active member may become a life member by payment, of an amount equal to 10 times the current annual dues of an active member, to the treasurer; this amount may be paid in installments upon application for life membership so long as payment is received within the fiscal year. The corporation may also bestow life membership at any meeting of the corporation by a vote of three-fourths of the members voting. (c) balticon members have only limited membership privileges including: the right to attend the baltimore science fantasy conference (balticon), to attend meetings, but not the right to vote or hold office. To become a balticon member one must pay the dues to the balticon treasurer. (d) honorary members have the same limited membership privileges as balticon members including the right to attend meetings, but not the right to vote or hold office. Honorary memberships may be bestowed at any meeting of the corporation by a majority vote. Honorary memberships will be for a period of one year.”

“The members elect the organization's governing body. All members shall be notified of the meeting at which the election is to be held at least twenty days prior to that meeting. All nominations shall be made from the floor at the election meeting. Any active or life member may be nominated or may nominate candidates for the board of directors. Election shall be by secret ballot. Each active and life member may cast a vote for only one candidate per ballot. If no candidate receives a majority of votes cast on the first ballot, the candidate with the lowest number of votes shall be removed from consideration and a new ballot shall be taken until one candidate receives a majority of the votes cast. Newly elected directors shall assume office at the conclusion of the election meeting if they are present at the meeting or have previously agreed to serve in that capacity. Otherwise they shall assume office when they have been notified of their election and they have accepted.”

“Form 990 is available for review by the directors at the organization's office.”

“The organization's governing documents are available on its website.”

“Organize and sponsor the 2018 world fantasy convention as a joint venture association with the washington science fiction association. The world fantasy convention is a floating convention awarded to specific locations and committees through a bidding process.”