National Association of State Mental Health Program Directors

“There are active members and associate members with the following qualifications and rights: Active members shall be the officially designated directors of the specialized public mental health programs for the states, territories, and the District of Columbia. Active members vote to elect members and officers of the NASMHPD Board of Directors. Associate members shall be public mental health agency executives, central office and/or facility staff designated or appointed by the active member to participate in the association in specific areas identified by the members or Board of Directors.”

“Active members vote to elect members and officers of the NASMHPD Board of Directors. Each associate member may serve on committees, but may not hold office and shall not have the right to vote unless a signed proxy by the active member is submitted prior to the actual vote taking place.”

“Active members of the association approve changes to the articles of incorporation, bylaws, and strategic plan. They also approve NASMHPD policy and position statements.”

“NASMHPD's policy is to present the Form 990 to the Board of Directors including all applicable schedules. Each member of the Board of Directors will receive a copy of the Form 990 prior to the submission of the form to the Internal Revenue Service. Questions from board members will be directed to the NASMHPD Chief Financial Officer (CFO) for clarification prior to the submission of the Form 990.”

“NASMHPD regularly and consistently monitors and enforces compliance with the conflict of interest policy. On an annual basis, the Board of Directors (BOD's) and key employees (Executive Director) receive a copy of the conflict of interest policy, and sign an acknowledgement of receipt form. In addition, on the form they are required to disclose in writing if they do or do no have a conflict of interest as outlined in the policy. During a subsequent board meeting, the Director of Human Resources reviews the acknowledgement form received by the BOD members and the NASMHPD Executive Director and confirms that there are no conflicts disclosed. The BOD reviews and discusses the policy and documents the review in the board meeting minutes. Following full disclosure of a possible conflict of interest, the BOD shall determine whether a conflict of interest exists and, if so the board shall note to authorize or reject the transaction or take any other action deemed necessary to address the conflict. An interested board member, officer, or employee shall not participate in any discussion or debate of the BOD, or of any committee or subcommittee thereof in which the subject discussion is a contract, transaction, or situation in which there may be a perceived or actual conflict of interest.”

“The process for determining compensation for the organization's CEO, Executive Director, top management official, other officers or key employees of the organization does include a review and approval by independent persons, comparability data, and contemporaneous substantiation of the deliberation and decision. Annually, the Director of Human Resources submits a compensation survey to the BOD that includes a review of Executive Director salaries from Form 990s of similar organizations, and other surveys.”

“The organization's governing documents, conflict of interest policy and financial statements are available to the public upon request. The Form 990, IRS determination letter, and Form 1023 tax exemption application are available for public inspection. The Form 990 and IRS determination letter are available on NASMHPD's website. The financial statements are available on the organization's website and upon request.”

“Subcontractors: Program service expenses 13,739,178. Management and general expenses 0. Fundraising expenses 0. Total expenses 13,739,178. Consultants: Program service expenses 383,254. Management and general expenses 0. Fundraising expenses 0. Total expenses 383,254. Payroll Agent: Program service expenses 0. Management and general expenses 7,562. Fundraising expenses 0. Total expenses 7,562. Benefits Administration: Program service expenses 0. Management and general expenses 4,078. Fundraising expenses 0. Total expenses 4,078.”

“NASMHPD does not engage in general fundraising for the organization but submits contract and grant proposals to federal, state, and local governments for funding. NASMHPD tracks proposal development costs in a specific cost center per generally accepted accounting principles and the federal acquisition regulation 31.205-18 and treats these costs as indirect costs. NASMHPD incurred proposal development costs of $39,526.”