Oxford Day Academy

“There are no committees with authority to act on behalf of the governing body.”

“The form 990 is prepared by the organization's outside public accounting firm based on information provided by management. Once a draft of the return is available, it is reviewed by management with any changes or revisions incorporated into the filing. The revised return is then submitted to the board of directors for their review and approval prior to submitting to the irs.”

“Monitoring is performed regularly by the officers to identify potential conflicts of interest. The conflict of interest policy covers governing board members, candidates for the governing board, and designated employees. These individuals must disclose any financial interests that may foreseeably be affected by their decisions by filing a statement of economic interest. Governing board members must disclose a disqualifying interest at the meeting during which the decision is considered, and this disclosure must be made part of the board's official record. The board member with the disqualifying interest must refrain from participating in the decision in any way, including voting and being present during discussions and the final vote, and must comply with the charter school bylaws. Non-governing board members must submit a written disclosure of any disqualifying interest to their immediate supervisor, who will reassign the matter and forward the disclosure to the charter school principal. The principal will record the employee's disqualification. If the designated employee is the head of an agency, they must make the determination and disclosure in writing to their appointing authority. Violations of this policy, such as failing to disclose a conflict or ignoring directives to cease activities posing a conflict, will be reported, which can recommend disciplinary actions. Designated positions and specific disclosure responsibilities are outlined in exhibits a and b of the policy. Any question of a conflict is addressed with the interested person, who is required to disclose the existence of any financial interest and be afforded the opportunity to disclose all material facts to the board and head of school. If a conflict of interest is identified, the appropriate action is taken, including limitations to the individual's influence on related business matters.”

“The head of school's pay is determined based on data provided by external charter management organizations and through comparison studies of other charter schools. The board must vote to approve the head of school's compensation as a direct action.”

“The governing documents, conflict of interest policy, and financial statements are made available upon request.”

“The process for oversight and selection of an independent accountant has not changed from the prior year.”