Mont Vernon Library Charitable Foundation

“Committee activities, actions and decisions were always reported back to the Board of Directors. All approved activities, actions and decisions were captured in the Board of Directors meeting minutes.”

“Completed Form 990 was distributed to all Board Members via email. Comments were solicited in that email. All comments were discussed and resolved by return email or in an online conference.”

“Any possible conflict of interest on the part of any member of the Board, officer or employee of MVLCF, shall be disclosed in writing to the Board and made a matter of record through an annual procedure and also when the interest involves a specific issue before the Board. Where the transaction involving a board member, trustee or officer exceeds five hundred dollars ($500) but is less than five thousand dollars ($5,000) in a fiscal year, a two-thirds vote of the disinterested directors is required. Where the transaction involved exceeds five thousand dollars ($5,000) in a fiscal year, then a two-thirds vote of the disinterested directors and publication in the required newspaper is required. The minutes of the meeting shall reflect that a disclosure was made, the abstention from voting, and the actual vote itself. Every new member of the Board will be advised of this policy upon entering the duties of his or her office, and shall sign a statement acknowledging, understanding of and agreement to this policy. The Board will comply with all requirements of New Hampshire law in this area and the New Hampshire requirements are incorporated into and made a part of this policy statement.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“Furniture purchase for new library.”