Epacenter

“The organization has no other committees with authority to act on behalf of the governing body.”

“The form 990 is first reviewed by management. Upon approval, a complete copy of the form 990 is provided to the board prior to filing.”

“Epacenter regularly and consistently monitors and enforces compliance with its conflict-of-interest policy through the following procedures: 1. Persons covered under the policy: the policy applies to all directors, officers, key employees, and individuals with substantial influence over the organization. This includes their family members and entities significantly owned by these individuals. 2. Monitoring and disclosure process: all covered persons are required to disclose their financial interests and any potential conflicts of interest annually. This disclosure includes financial interests of family members and any entities they significantly own. Disclosures are made using the annual disclosure and compliance statements, which are reviewed and filed with the minutes of board or committee meetings or retained in personnel files. 3. Determination of conflicts: when a potential conflict of interest is disclosed, the board of directors or a designated committee evaluates whether a conflict exists. The individual with the potential conflict is excluded from the discussion and decision-making process except to answer pertinent questions. The evaluation process involves gathering all material facts about the transaction and the interested person's financial interest. 4. Review and resolution: the board or committee conducts due diligence, which may include investigating alternative arrangements that do not present a conflict. A determination is made on whether the transaction is in the best interest of epacenter and whether it is fair and reasonable. If so, the transaction is approved by a majority vote of the board or committee members present. In cases where a director has a material financial interest, the transaction is held to a higher standard and must generally be the most advantageous arrangement available. The director in question must recuse themselves from the vote, which usually occurs at the board level. 5. Recordkeeping and compliance: the minutes of board or committee meetings document the names of interested persons, the nature of their interest, the discussions and decisions made, and any alternative transactions considered. The board oversees an annual review of the conflict-of-interest policy's administration to ensure compliance and assess whether any modifications are necessary. By implementing these procedures, epacenter ensures that conflicts of interest are identified, disclosed, and managed in a manner that maintains the organization's integrity and aligns with its charitable purposes.”

“The compensation process included the following elements: 1. Review and approval: the compensation arrangement was reviewed and approved by the epac board, which did not include individuals with a conflict of interest. 2. Use of comparable data: the salary was established using data for comparable compensation for similarly qualified individuals in comparable positions at similarly situated organizations. 3. Documentation: the deliberations and decisions regarding ceo compensation were documented contemporaneously.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available upon request.”

“Consulting: program service expenses 257,486. Management and general expenses 124,698. Fundraising expenses 12,000. Total expenses 394,184.”

“The audit committee of the board oversees the audit of its financial statements. There has been no change in the process from prior years.”