Firefly Sisterhood

“The organization does not have any committees with broad authority to act on behalf of the governing body.”

“A draft of form 990 is reviewed by the treasurer. A draft of form 990 is distributed electronically to all board members prior to the board meeting at which it is reviewed. At a regularly scheduled board meeting, the board reviews the draft form 990 and approves the form 990 for submission.”

“The conflict of interest policy covers directors, officers and staff of the organization. A conflict of interest disclosure is distributed annually for each responsible member to complete. If there is a potential conflict, the responsible person having the potential conflict shall not participate in any deliberation or decision regarding the matter under consideration. The responsible member will be excused from the meeting until the board has reviewed relevant information about the potential conflict at hand. If the board has determined that a conflict does indeed exist, the member with the conflict will not be able to vote on the subject matter. Conflicts will be documented in the meeting minutes.”

“The compensation review process is completed by the board of directors without the presence of the executive director. Comparable data from similar organizations is used to determine the compensation. Once a compensation package has been determined, it is reviewed and voted on by the board of directors. The review process is documented in meeting minutes. This process was last completed in 2016 for the executive director, kris newcomer.”

“The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request.”

“While the organization did not meet the reporting threshold to complete schedule l, part iv, the organization did have a business transaction with a company a board member owns. The organization buys promotional products such as pens, post-it notes, and t-shirts, from this board member's company totaling $2,350.”