Civic Intelligence

Define American

990 • Fiscal year 2019 • EIN 46-4610491

Jan 01, 2019 to Dec 31, 2019 • Filed on Nov 12, 2020

822 East BroadwayLouisville, KY 40204

(502) 377-6560

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

32nd percentile

0.02x

Higher debt load relative to assets than 32% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Liabilities / Revenue

28th percentile

0.02x

Higher debt load relative to revenue than 28% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Net Margin

84th percentile

31%

Higher net margin than 84% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Top Officer Pay

86th percentile

$171,236

Higher top officer pay than 86% of similar nonprofits.

Top officer pay equals 4.0% of source-year revenue.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Asset Growth

89th percentile

41%

Faster asset growth than 89% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2018 to 2019

Revenue Growth

85th percentile

39%

Faster revenue growth than 85% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2018 to 2019

Assets

Up

$4,458,257

Up $2,481,122 (+125%) from 2016

Net Assets

Up

$4,377,457

Up $2,451,440 (+127%) from 2016

Liabilities

Up

$80,800

Up $29,682 (+58%) from 2016

Revenue

Up

$4,244,637

Up $3,156,195 (+290%) from 2016

Expenses

Up

$2,931,762

Up $1,318,379 (+82%) from 2016

Net Income

Up

$1,312,875

Up $1,837,816 (+350%) from 2016

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$6.0M$4.0M$2.0M$0Assets 2015: $2,482,606Liabilities 2015: $31,648Net Assets 2015: $2,450,9582015Assets 2016: $1,977,135Liabilities 2016: $51,118Net Assets 2016: $1,926,0172016Assets 2019: $4,458,257Liabilities 2019: $80,800Net Assets 2019: $4,377,4572019Assets 2020: $3,553,102Liabilities 2020: $147,001Net Assets 2020: $3,406,1012020Assets 2021: $5,068,106Liabilities 2021: $90,867Net Assets 2021: $4,977,2392021Assets 2024: $2,974,482Liabilities 2024: $128,533Net Assets 2024: $2,845,9492024

Highlighted filing

2019

Assets$4,458,257
Liabilities$80,800
Net Assets$4,377,457

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$6.0M$4.0M$2.0M$0-$2.0MRevenue 2015: $3,394,442Expenses 2015: $943,484Net Income 2015: $2,450,9582015Revenue 2016: $1,088,442Expenses 2016: $1,613,383Net Income 2016: -$524,9412016Revenue 2019: $4,244,637Expenses 2019: $2,931,762Net Income 2019: $1,312,8752019Revenue 2020: $1,886,681Expenses 2020: $2,858,037Net Income 2020: -$971,3562020Revenue 2021: $4,398,940Expenses 2021: $2,827,802Net Income 2021: $1,571,1382021Revenue 2024: $2,121,348Expenses 2024: $4,110,679Net Income 2024: -$1,989,3312024

Highlighted filing

2019

Revenue$4,244,637
Expenses$2,931,762
Net Income$1,312,875
Jump To
Filing Snapshot
Filing Period
Jan 1, 2019 to Dec 31, 2019
Signed
Nov 12, 2020
Return Version
2019v5.1
Gross Receipts
$4,247,341
Mission and Program Overview

Mission

Define american is a media and culture organization using the power of stories to transcend politics and shift the conversation around immigrants, identity and citizenship in a changing america. The organization works collaboratively with a wide variety of educational, scientific, academic and community organizations, and relies on contributions and grants from individuals, corporations, foundations and governmental organizations to carry out its mission.

Define american is a narrative and culture change organization that uses the power of storytelling to transcend politics and shift the conversation around immigrants, identity and citizenship in a changing america.

Balance Sheet Detail
LineBeginningEndChange
Assets
Pledges and Grants Receivable$1,584,551$1,969,499▲ $384,948
Cash and Non-Interest-Bearing Accounts$1,475,420$1,493,571▲ $18,151
Savings and Temporary Cash Investments$0$908,258▲ $908,258
Land, Buildings, and Equipment, Net$57,262$61,475▲ $4,213
Prepaid Expenses and Deferred Charges$34,898$25,454▼ $9,444
Total Assets$3,152,131$4,458,257▲ $1,306,126
Liabilities
Accounts Payable and Accrued Expenses$87,549$80,800▼ $6,749
Total Liabilities$87,549$80,800▼ $6,749
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$1,258,053$2,377,958▲ $1,119,905
Net Assets With Donor Restrictions$1,806,529$1,999,499▲ $192,970
Total Net Assets Fund Balance$3,064,582$4,377,457▲ $1,312,875
Total Liabilities and Net Assets / Fund Balance$3,152,131$4,458,257▲ $1,306,126

Asset Categories

AssetBook ValueDepreciationBasis
Other Land Buildings$26,382$67,203$93,585
Equipment$35,093$44,398$79,491
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Ryan EllerExecutive DirectorFT$148,961$22,275$171,236
Jacqueline GohDevelopment DirectorFT$121,501$8,180$129,681
Bich Ngoc Quach CaoCOOFT$104,351$16,727$121,078

Board Members and Trustees

NameTitle
Pat HylandBoard Member, Chair
Elise HaasBoard Member
Peter PearlBoard Member
Gabriela PachecoBoard Member, Secretary
Suzette Brooks-mastersBoard Member, Treasurer

Highest Paid Contractors

ContractorServicesLocationCompensation
Undocumented LLCConsulting Services3422 SHADY SPRING LANE, Mountain View, CA 94040$110,000
Revenue and Support

Revenue Composition

Contributions and Grants
$4,217,222
Program Service Revenue
$26,030
Investment Income
$-1,046
Other Revenue
$2,431
All Other Contributions
$4,217,222
Change in Net Assets
$1,312,875

Audited Revenue Reconciliation

Revenue per Audited Statements
$4,244,637
Revenue Not Reported on Financial Statements
$0
Revenue Not Reported on Form 990
$120,000
Total Revenue per Audited Statements
$4,364,637
Total Revenue per Form 990
$4,244,637
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$1,813,565
Other Expenses$1,118,197
Total Fundraising Expense$347,230
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$785,762$178,629$152,042$1,116,433
Current Officers, Directors, Trustees, and Key Employees$297,004$67,519$57,471$421,994
Travel$334,628$10,912$18,186$363,726
Fees for Services Other$246,881$14,522$29,045$290,448
Other Employee Benefits$105,795$24,051$20,470$150,316
Payroll Taxes$87,852$19,971$16,999$124,822
Fees for Services Accounting$49,262$49,265$24,634$123,161
Occupancy$76,972-$8,552$85,524
Information Technology$50,164$2,787$2,787$55,738
Advertising$44,779-$2,356$47,135
Office Expenses$38,724$4,674$3,340$46,738
Depreciation Depletion$31,520--$31,520
Conferences and Meetings$11,191$2,039$8,216$21,446
Insurance$19,004--$19,004
Fees for Services Legal$10,116$595$1,190$11,901
Other Expenses$4,140$487$243$4,870
Total Functional Expenses$2,209,081$375,451$347,230$2,931,762

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$3,051,762
Expenses per Audited Statements$2,931,762
Total Expenses per Form 990$2,931,762
Expenses Not Reported on Form 990$120,000
Expenses Not Reported on Financial Statements$0
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Interested-Person Transactions

Interested PartyRelationshipDescriptionShared RevenueAmount
-Undocumented, LLC Is Owned by Jose Antonio Vargas, Ex Officio Board MemberTHE ORGANIZATION PAID UNDOCUMENTED, LLC FOR SERVICES TO THE BOARD OF DIRECTORS FOR THE ORGANIZATION'S MISSION, STRATEGIC DEVELOPMENT, CREATIVE PROJECTS, AND SPECIAL EVENTS.No$110,000
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
No
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, Line 10B

Chapters of the organization exist on campuses throughout the country and are mostly collegiate and some high school.

Form 990, Part VI, Section B, Line 11B

The operations team completes the form and shares it with the executive director. Once it has been reviewed, the form is shared with the governing body.

Form 990, Part VI, Section B, Line 12C

The executive committee of the board of directors regularly and consistently monitors and enforces compliance with the conflict of interest policy by reviewing annual statements and taking other such actions as are necessary for effective oversight. The policy states that in connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the board or executive committee. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the board or executive committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or executive committee members shall decide if a conflict of interest exists. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the board or executive committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in da's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination, it shall make its decision as to whether to enter into the transaction or arrangement.

Form 990, Part VI, Section B, Line 15

The executive committee of the board of directors is responsible for oversight of the organization's compensation policy for all employees. The executive director and chief operations officer are responsible for making recommendations for staff employee compensation to the executive committee of the board of directors.

Form 990, Part VI, Section C, Line 19

Governing documents are available upon request and available to the public at the organization's office during normal business hours.

Filing and Contact Details

Filer

Filer Name
Define American Inc
EIN
46-4610491
Phone
5023776560
Address
822 EAST BROADWAY, LOUISVILLE, KY 40204

Signing Officer

Name
Alicia Wade
Title
Chief Operating Officer
Phone
5023776560
Signed
2020-11-12
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Alicia Wade
Formed
2014
Legal Domicile
Dc
Voting Board Members
5
Independent Board Members
5
Employees
26
Volunteers
5

Preparer

Firm
Mcm Cpas & Advisors Llp
Address
462 S FOURTH ST SUITE 2600, LOUISVILLE, KY 40202-3445
Preparer
Rebecca L Phillips CPA
Phone
5027491900
Supplemental Narrative

Additional Explanations

Form 990, Part IX, Line 11G

Contract labor: program service expenses 246,881. Management and general expenses 14,522. Fundraising expenses 29,045. Total expenses 290,448.

Part XII, Question 2C

The process has not changed from prior years.

Financial Statement Notes

PART X, LINE 2:

The organization is exempt from income taxes pursuant to section 501(c)(3) of the internal revenue code. Accordingly, no provision for income taxes is reflected in the accompanying financial statements. The organization has also been classified as an entity that is not a private foundation within the meaning of section 509(a) of the internal revenue code. The organization recognizes uncertain income tax positions using the "more-likley-than-not" approach as defined in the asc. No liability for uncertain tax positions has been recorded in the accompanying financial statements.

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IRS990/MissionDesc0DEFINE AMERICAN IS A NARRATIVE AND CULTURE CHANGE ORGANIZATION THAT HUMANIZES THE CONVERSATION ABOUT IMMIGRANTS AND CITIZENSHIP IN A CHANGING AMERICA. WE ADVOCATE FOR MORE POSITIVE AND ACCURATE PORTRAYAL OF IMMIGRANTS IN MEDIA IN ORDER TO CREATE A MORE INCLUSIVE CULTURE AND IMPROVE PUBLIC PERCEPTION TOWARD IMMIGRANTS.
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IRS990/OtherExpensesGrp/Desc0SPECIAL EVENTS
IRS990/OtherExpensesGrp/Desc1RESEARCH AND EVALUATION
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IRS990/ProgramServiceRevenueGrp/Desc0CONSULTING & LICENSING
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IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt0THE ORGANIZATION IS EXEMPT FROM INCOME TAXES PURSUANT TO SECTION 501(C)(3) OF THE INTERNAL REVENUE CODE. ACCORDINGLY, NO PROVISION FOR INCOME TAXES IS REFLECTED IN THE ACCOMPANYING FINANCIAL STATEMENTS. THE ORGANIZATION HAS ALSO BEEN CLASSIFIED AS AN ENTITY THAT IS NOT A PRIVATE FOUNDATION WITHIN THE MEANING OF SECTION 509(A) OF THE INTERNAL REVENUE CODE. THE ORGANIZATION RECOGNIZES UNCERTAIN INCOME TAX POSITIONS USING THE "MORE-LIKLEY-THAN-NOT" APPROACH AS DEFINED IN THE ASC. NO LIABILITY FOR UNCERTAIN TAX POSITIONS HAS BEEN RECORDED IN THE ACCOMPANYING FINANCIAL STATEMENTS.
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc0PART X, LINE 2:
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IRS990ScheduleJ/AnyNonFixedPaymentsInd00
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IRS990ScheduleJ/CompBsdNetEarnsRltdOrgsInd00
IRS990ScheduleJ/CompBsdOnRevRelatedOrgsInd00
IRS990ScheduleJ/EquityBasedCompArrngmInd00
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IRS990ScheduleJ/RltdOrgOfficerTrstKeyEmplGrp/PersonNm0RYAN ELLER
IRS990ScheduleJ/RltdOrgOfficerTrstKeyEmplGrp/TitleTxt0EXECUTIVE DIRECTOR
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IRS990ScheduleJ/SeverancePaymentInd00
IRS990ScheduleJ/SupplementalNonqualRtrPlanInd00
IRS990ScheduleL/BusTrInvolveInterestedPrsnGrp/NameOfInterested/BusinessName/BusinessNameLine1Txt0UNDOCUMENTED LLC
IRS990ScheduleL/BusTrInvolveInterestedPrsnGrp/RelationshipDescriptionTxt0UNDOCUMENTED, LLC IS OWNED BY JOSE ANTONIO VARGAS, EX OFFICIO BOARD MEMBER
IRS990ScheduleL/BusTrInvolveInterestedPrsnGrp/SharingOfRevenuesInd00
IRS990ScheduleL/BusTrInvolveInterestedPrsnGrp/TransactionAmt0110000
IRS990ScheduleL/BusTrInvolveInterestedPrsnGrp/TransactionDesc0THE ORGANIZATION PAID UNDOCUMENTED, LLC FOR SERVICES TO THE BOARD OF DIRECTORS FOR THE ORGANIZATION'S MISSION, STRATEGIC DEVELOPMENT, CREATIVE PROJECTS, AND SPECIAL EVENTS.
IRS990/ScheduleORequiredInd01
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0CHAPTERS OF THE ORGANIZATION EXIST ON CAMPUSES THROUGHOUT THE COUNTRY AND ARE MOSTLY COLLEGIATE AND SOME HIGH SCHOOL.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1THE OPERATIONS TEAM COMPLETES THE FORM AND SHARES IT WITH THE EXECUTIVE DIRECTOR. ONCE IT HAS BEEN REVIEWED, THE FORM IS SHARED WITH THE GOVERNING BODY.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS REGULARLY AND CONSISTENTLY MONITORS AND ENFORCES COMPLIANCE WITH THE CONFLICT OF INTEREST POLICY BY REVIEWING ANNUAL STATEMENTS AND TAKING OTHER SUCH ACTIONS AS ARE NECESSARY FOR EFFECTIVE OVERSIGHT. THE POLICY STATES THAT IN CONNECTION WITH ANY ACTUAL OR POSSIBLE CONFLICT OF INTEREST, AN INTERESTED PERSON MUST DISCLOSE THE EXISTENCE OF THE FINANCIAL INTEREST AND BE GIVEN THE OPPORTUNITY TO DISCLOSE ALL MATERIAL FACTS TO THE BOARD OR EXECUTIVE COMMITTEE. AFTER DISCLOSURE OF THE FINANCIAL INTEREST AND ALL MATERIAL FACTS, AND AFTER ANY DISCUSSION WITH THE INTERESTED PERSON, HE/SHE SHALL LEAVE THE BOARD OR EXECUTIVE COMMITTEE MEETING WHILE THE DETERMINATION OF A CONFLICT OF INTEREST IS DISCUSSED AND VOTED UPON. THE REMAINING BOARD OR EXECUTIVE COMMITTEE MEMBERS SHALL DECIDE IF A CONFLICT OF INTEREST EXISTS. IF A MORE ADVANTAGEOUS TRANSACTION OR ARRANGEMENT IS NOT REASONABLY POSSIBLE UNDER CIRCUMSTANCES NOT PRODUCING A CONFLICT OF INTEREST, THE BOARD OR EXECUTIVE COMMITTEE SHALL DETERMINE BY A MAJORITY VOTE OF THE DISINTERESTED DIRECTORS WHETHER THE TRANSACTION OR ARRANGEMENT IS IN DA'S BEST INTEREST, FOR ITS OWN BENEFIT, AND WHETHER IT IS FAIR AND REASONABLE. IN CONFORMITY WITH THE ABOVE DETERMINATION, IT SHALL MAKE ITS DECISION AS TO WHETHER TO ENTER INTO THE TRANSACTION OR ARRANGEMENT.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS IS RESPONSIBLE FOR OVERSIGHT OF THE ORGANIZATION'S COMPENSATION POLICY FOR ALL EMPLOYEES. THE EXECUTIVE DIRECTOR AND CHIEF OPERATIONS OFFICER ARE RESPONSIBLE FOR MAKING RECOMMENDATIONS FOR STAFF EMPLOYEE COMPENSATION TO THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt4GOVERNING DOCUMENTS ARE AVAILABLE UPON REQUEST AND AVAILABLE TO THE PUBLIC AT THE ORGANIZATION'S OFFICE DURING NORMAL BUSINESS HOURS.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt5CONTRACT LABOR: PROGRAM SERVICE EXPENSES 246,881. MANAGEMENT AND GENERAL EXPENSES 14,522. FUNDRAISING EXPENSES 29,045. TOTAL EXPENSES 290,448.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt6THE PROCESS HAS NOT CHANGED FROM PRIOR YEARS.
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0FORM 990, PART VI, SECTION B, LINE 10B

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