North Carolina Pace Association

“North Carolina PACE Association Board of Directors member Tim Clontz is Executive Vice President of Cone Health. Cone Health is a partner in three PACE programs in North Carolina: PACE of the Triad, PACE of the Southern Piedmont and StayWell Senior Care. North Carolina PACE Association Board of Directors member Ursula Robinson is Executive of Director of PACE of the Triad. North Carolina PACE Association Board of Directors member Devin Griffith, Vice President of Care Continuum and Support Services for Randolph Hospital, is on the Board of Directors for Staywell Senior Care.”

“The organization made the following amendments to its bylaws: At Board of Directors meetings where the Chair is not available, the Vice Chair will preside instead of the Immediate Past Chair. The Nominating Committee was replaced by the Governance Committee. The fiscal year end date, previously set as December 31st or any other date as so designated by the Board of Directors, was changed to June 30th or any other date so designated by the Board of Directors.”

“The Association has members, as described in its bylaws (founding members, or those with operational PACE programs or market allocation as of April, 2011; provider members, or those with operational PACE programs or executed contract with the State of North Carolina; developing members, or those with an assigned service area; and exploring members, or those considering a PACE program, vendors who serve PACE organizations, or other parties as those the Board of Directors may determine in its sole discretion from time to time).”

“As outlined in the Association's bylaws, Founding and Provider member organizations have voting privileges in accordance with the North Carolina Nonprofit Corporation Act ("NCA") and are entitled to representation on the Board of Directors. Developing members have representation on the Board of Directors, but do not have voting privileges. Exploring Members do not have voting privileges and are not entitled to representation on the Corporation's Board of Directors.”

“The annual meeting of members shall be held on the date fixed by the Board of Directors, or if the Board of Directors shall fail to act, then as shall be fixed by the Chair, for the purpose of electing the members of the Board of Directors and for the additional purpose of voting on such other matters which the Board of Directors may elect to submit to the members for vote or such other matters on which the members are entitled to vote by law.”

“The Form 990 was provided to the full Board of Directors for review in advance of a regularly scheduled meeting. The 990 was presented by the Executive Director and Treasurer, discussed and approved by vote of the Board of Directors at this meeting prior to submission.”

“If any contract or transaction arises before the Board of Directors, any director, officer or key employee must make a full and prompt disclosure of his/her interest before Board action is taken. The disclosure includes any relevant and material facts which may be adverse to the Association. The Board, by 75% of the vote, determines if a conflict exists or could be reasonable construed to exist. The conflicted person is then restrained from participating in Board deliberations and in voting on such matters.”

“The Association's governing documents and conflict of interest policy are available to the public upon request. The Form 990 is available on the organization's website.”

“The Association filed a 990-EZ for its prior year (2013 short tax year, six month period ending 6/30/14), so revenues and expenses in Part I (lines 8 through 22) have been left blank.”

“Contractors providing educational, administrative, bookkeeping, public policy, and meeting/strategic planning facilitation services.”

“The Association recently completed its first engagement with an independent CPA firm to do a combined compilation of fiscal year 2014 (six month short year) and fiscal year 2015. The CPA firm was selected after an extensive RFP process for well-qualified firms with nonprofit experience and qualifications. After input and guidance from the Board of Directors, the Executive Committee and the Treasurer, the Executive Director executed the engagement with the CPA firm. Two drafts of the compilation were reviewed by staff, with a final version presented to the full Board of Directors for review and approval.”