Middle Village Preparatory Charter School

“The draft 990 is reviewed by the director of operations and the independent auditors for appropriateness. Once this review is completed, a copy of the draft 990 is distributed to the board of trustees, electronically for review. The chair or the vice chair will respond and address any issues raised by any member of the board of trustees. After all issues have been addressed and resolved, the 990 will be approved for filing by the chairperson. If any changes were made to the draft 990 a new copy of the 990 will be distributed to the board of trustees before filing with irs.”

“It is imperative that MVP, both in reality and in perception, operates solely in the best interests of the students it serves. Any blemish on its reputation will significantly impact the mission of the school. Employees of MVP must be ever mindful of the need to conduct themselves in an honorable manner both in and outside of the school. Employees have an obligation to conduct their affairs within guidelines that prohibit actual or potential conflicts of interest. Actual or potential conflict of interest occurs when an employee is in a position to influence a decision that may result in a personal gain for him or her, for a relative or for anyone else who has a close personal relationship with the employee as a result of MVP business dealings. For the purpose of this policy, a relative or a person with a close personal relationship is any person who is related by blood or marriage, or whose relationship with the employee is similar to that of persons who are related by blood or marriage. No "presumption of guilt" is created by the mere existence of a relationship with an outside firm or vendor. However, if an employee has any influence on transactions involving purchases, contracts, or supplies it is imperative that he or she discloses that relationship to the principal immediately so that safeguards can be established to protect all parties. Common conflicts that employees should avoid include but are not limited to: -Using proprietary or confidential information for personal gain or to MVP's detriment -Directly or indirectly accepting gifts, loans, services, entertainment, etc. of more than a minimal value from a vendor or someone seeking to do business with MVP -Using MVP's assets or labor for personal use -Instances where an employee or an employee's relative or someone with a close personal relationship has a significant ownership in the vendor or firm with which MVP does business -Engaging in outside employment that would interfere with the employee's full performance of the work for which he or she is employed by the school -In addition to the rules listed above, all MVP employees and trustees must comply with the conflict of interest policy as described in exhibit A of this document. ALL DIRECTORS, OFFICERS AND TRUSTEES OF THE ORGANIZATION MUST ADHERE TO THE CONFLICT OF INTEREST POLICY. ANY INDIVIDUAL WITH A POSSIBLE CONFLICT SHOULD MAKE A PROMPT, FULL AND FRANK DISCLOSURE TO THE BOARD OF TRUSTEES AND THROUGH AN ANNUAL DISCLOSURE OF ANY POTENTIAL CONFLICTS. SUCH DISCLOSURE SHALL INCLUDE ALL RELEVANT AND MATERIAL FACTS KNOWN TO SUCH PERSON THAT MIGHT BE CONSTRUED TO BE ADVERSE TO THE BOARD'S INTEREST. IF IT IS DETERMINED THAT THERE IS A POTENTIAL CONFLICT, THE INDIVIDUAL WOULD BE EXCLUDED FROM THE DELIBERATIONS OR VOTING ON SAID CONFLICT. ANY RESTRICTIONS THAT ARE PLACED ON THE INDIVIDUAL WITH A CONFLICT ARE DETAILED AND DOCUMENTED.”

“THE BOARD OF TRUSTEES, AT THE END OF EACH SCHOOL YEAR, EVALUATES PERFORMANCE REVIEWS FOR ADMINISTRATION AND STAFF. THEY THEN AGREE TO SALARY INCREASES AND PERFORMANCE AWARDS. THE BOARD IS PRESENTED WITH COMPARABLE SALARIES AND PERFORMANCE DATA OF SIMILAR ORGANIZATIONS TO ASSIST IN THE DECISION MAKING. THE DELIBERATIONS ARE CONTEMPORANEOUSLY DOCUMENTED AND RECORDS ARE KEPT. This process was last implemented in May 2017.”

“The form 990 is available for public inspection as required under section 6104 of the internal revenue service code. The return is posted on guidestar.org and other similar websites. The conflict of interest policy, articles of incorporation and by-laws are available upon written request to the organization at 6802 metropolitan avenue, middle village, ny 11379, or by calling the organization at 718-869-2933.”

“The audit commmittee is responsible for the oversight of the audit and selection of an independent accountant. This process has not changed from the process employed in the prior year.”