Open Door Center

“The organization has an Executive Committee comprised of the President, Vice-President, and Secretary-Treasurer. This committee does not have the authority to act on behalf of the full board of directors.”

“There are no committees with authority to act on behalf of the full board of directors.”

“The Finance Director reviews the Form 990, after which time it will be reviewed by all board members at a board meeting prior to being filed.”

“The organization adopted a conflict of interest policy in August 2009. All directors are covered by the policy. Annually, directors review the policy. Directors are responsible for both determining and reviewing if they have a conflict with an issue before the board. If a situation presents itself where a director has a conflict, they must declare it and are excused from the room until discussion and voting is completed on the issue.”

“The Board used a review and approval by independent persons, comparability data, and contemporaneously records the deliberation and decision in the board minutes. The board approves all state recommended raises on an annual basis and reviews Executive Director's compensation periodically to review if it is in alignment with other similar organizations. The process was last undertaken in 2012. The Executive Director received the same raise as all other staff in May of 2015. Other officer's salaries are reviewed by the Executive Director based on comparability data. Everyone received raises (actually 3) in this past fiscal year. The Executive Director received the same raise as the rest of the staff. First raise was a 5% in July, then we gave $1.00 per hour in November and last we gave a 2% raise in May of 2019. Up to that point, the Executive Director had not received a raise since 2015.”

“Governing documents, conflict of interest policy, and financial statements are available to the general public upon request.”

“The Self-Advocacy Group meets regularly. Last fall they sponsored a forum on disabilities for local citizens. They also sell bake goods at various functions to raise funds. Several residents of the Ranch attend a support group in Fargo, go on trips and assist with running the Eagles Nest Bookstore. They also provided information on brain injury at the State Eagle's Convention, the CRE Palm Sunday Service and Rotary. Several individuals attend local churches and provide cookies and bars for the coffee hour. Many individuals attend Bison games, cheer on VCSU, and participate in a sports-coop with VCSU volleyball program. Others attend the high school activities and two individuals sing in the school choir. Another individual is a band member, marches in parades, participates in track and attends confirmation. BUDGET, RETIREMENT AND AUDITS All required financial reports have been submitted to the State. Staff have received increased PTO amounts and incentives. Audit reports have unqualified opinions. The new payment system has been implemented and the Center continues to have good financial standing. The Permanent Endowment Fund continues to grow. Donation funds have been used to meet our mission through Ranch, GH1 and GH3 improvements, and purchasing furniture, equipment, etc. Open Door Center participated in Giving Hearts Day and was the recipient of $9,655 that was used to purchase equipment for programing. COMMITTEES The Human Rights Committee meets quarterly and reviews medications, behavior programming and rights restrictions. Positive Behavior Supports provides training, in-services, awareness apparel and recognition of staff. Communication Committee was established from CQL survey. They meet regularly and have adopted communication books, a new activity board and encouraged communication among staff. The Staff Appreciation Committee has given years-of service awards, birthday recognition and provided coupons to recognize a job well done. The Committee also organized the staff appreciation dinner. The Board of Directors meets monthly. SURVEYS The center has had successful Intermediate Care Facility, Home and Community Based Services and Source America surveys. The agency continues with Council on Quality and Leadership accreditation. The Center received recognition for a 4-year accreditation with distinction. The Center complies with all Valley City fire and building inspections. HCBS environmental scan had no deficiencies. TECHNOLOGY The Center has adopted new software and is in the process of purchasing additional programs for Human Resources. Agency personnel continue to work with our consultant, Corporate Technology, and a local resource for maintenance of our computers, researching and accessing new programs and hardware and upgrading technology services for staff and individuals. The Center is upgrading its Web Site. BOARD OF DIRECTORS William Cook, Steven Myers and Carol Nelson were re-elected to their respective offices. Randy Schlecht was elected to the Board of Directors replacing John Hill, a long-time board member.”