MID America Assistance Coalition

“The executive director, john rich, is related to a board member, kevin sweeney, by marriage. Mr. Sweeney is married to mr. Rich's daughter. This relationship has been disclosed to the board.”

“The 990 is reviewed and approved by the executive committee and the audit committee of the board prior to final submission. It is signed by either the treasurer or chair of the board. Copies of the 990 are provided to all board members prior to final submission to the irs.”

“The conflict of interest policy requires that the existence of any conflicts of interest (as described in the policy) be disclosed before any transaction is consumated. Further board members, and management employees are required to continually scrutinize their transactions and outside business interests and relationships for potential conflicts and to immediately make such disclosures. In addition, board members are required to complete a written form annually that assures compliance with the policy. The policy states that disclosure of conflicts should be made to the executive director who shall bring the matter to the attention of the board. Disclosure involving directors should be made to the board chair who shall bring these matters to the board. The board shall determine whether a conflict exists, and if so, whether the contemplated transaction may be authorized as just, fair, and reasonable for the welfare of the organization.”

“The executive director is hired by the board of directors and performance is evaluated annually. The current executive director was hired in october, 2006, after a formal search by a third party search firm. No board members were affiliated with the search firm. The compensation was determined by comparison with similarly qualified persons functioning in comparable positions at similarly situated organizations. The executive director and all employees receive written performance evaluations annually. Compensation is determined using comparability data developed several years ago by a delegated board compensation committee. Pay scales are updated annually to reflect changes in the economy and the industry. Compensation is based on comparable data, work performance, and length of service with the organization.”

“The organization's policy is to make copies of governing documents, conflict of interest policy, form 990, and financial statements available to the public upon request.”

“The process for overseeing the audit and selection of an independent accountant has not changed from the prior year.”