Coxhealth Auxiliary

“Board member relationships: craig brazeal and janet brazeal have a family relationship.”

“Decisions subject to approval: per the bylaws, article x, all fund raising activities other than donations, shall be subject to the approval of the executive administrator of the hospital (lester e. Cox medical centers) or his designee. Also, per article xiv, the hospital (lester e. Cox medical centers) board of directors and the hospital administrator, shall approve proposed amendments to the auxiliary bylaws. Designee. Also, per article xiv, the hospital (lester e. Cox medical centers) board of directors and the hospital administrator, shall approve proposed amendments to the auxiliary bylaws. Centers) board of directors and the hospital administrator, shall approve proposed amendments to the auxiliary bylaws.”

“Form 990 review policy: the form 990 is prepared by an independent accounting firm based on the audited financial statements and information provided by the accounting department of the organization. Prior filing, a tentative draft of the form 990 is reviewed by members of top management. Once necessary updates are made, a final draft is provided to all members of the board of directors.”

“Conflict of interest policy: coxhealth officers, directors and key employees, as well as officers, directors, and key employees of the coxhealth affiliates and/or committees with delegated authority to make decisions, are annually required to disclose potential conflicts of interest following the policy set forth below. The policy requires that board members make decisions that are conflict free, or if a conflict is present, that it is fully disclosed for the board's consideration. Coxhealth's employees and board members must avoid all activities, associations or interests that create a conflict of interest. Conflicts of interest for employees must be reported to the corporate integrity department. A file will be maintained of all reported conflicts of interest. For medical staff members, the conflict of interest process may be accessed through the medical staff office. For board members, the conflict of interest process is handled through the governance sub-committee of coxhealth with the assistance of the executive office and is defined in the charter of the governance sub-committee. If any officer or director is found to have a conflict of interest, such person shall neither vote nor use his or her influence to affect any decision relating to the conflict, and such person should not be included in determining whether a quorum participated in the decision. Such person is permitted to briefly state his or her position on the matter, and answer pertinent questions about it, if his or her knowledge or expertise could assist those participating in the decision. For vendors, the policy is distributed with their initial contract with lester e. Cox medical centers.”

“Compensation review policy: coxhealth employs a defined governance structure around executive compensation. The board of directors maintains a compensation committee that is charged with carrying out the functions of evaluating and setting executive compensation through formal documented meetings that occur several times during the year. The compensation committee utilizes a well respected independent external advisor to provide third party assessment and recommendations regarding compensation levels and benefit programs for the top executives of the organization to ensure the compensation program is competitive and within fair market value. After a full review of the data and thorough discussion the committee makes a self determination of compensation levels set january 1 of each year. Annually the steps necessary to document rebuttable presumption are taken and recorded. Additionally, compensation levels for the vice president tier of management is overseen by the ceo using external comparable data for assessment and is provided to the compensation committee for review on an annual basis.”

“Document disclosure: lester e. Cox medical centers and its affiliates make available its governing documents, conflict of interest policy and financial statements available for all legitimate business purposes as determined by management.”

“Board member compensation: barbara frogue, andrew hedgpeth, and steve edwards are receiving compensation related to their roles as employees under coxhealth and related affiliates. No board members receive compensation for their duties as board members.”

“Final return: at the end of fiscal year 2018, the operations and net assets of the organization were transferred to lester e. Cox medical centers, a related organization. The board resolution of lester e. Cox medical centers, parent organization, are attached.”

“Program services accomplishments: below is a listing of grants awarded throughout coxhealth and affiliates: -children's miracle network, child life program -children's miracle network, c.a.r.e. Mobile -children's miracle network, shaken baby syndrome -acute care therapy, bathing system -adult psych, transportation, clothing -op rehab therapy, articulation stimulus cards -coxhealth foundation, knot forgotten program, colorectal awareness wrap it up, and stroke fund -cox college, scholarships, building investment fund -labor & delivery, memorial items -pastoral care, courtesy meal tickets -volunteer services, sewing program, scholarship for medical explorers -fdc allergy/coxhealth asthma ctr, asthma reward chart -women & children, education”

“W-2's filed: lester e. Cox medical centers, a related organization of coxhealth auxiliary, files all w-2's for the organization. Salaries, pension, payroll taxes, and employee benefits of those individuals are then allocated for the amounts that represent work performed for coxhealth auxiliary. The number of employees reported on form w-3 for these individuals is included in the amount reported on lester e. Cox medical centers. However, the amount of salaries, pension, payroll taxes, and employee benefits for the fiscal year period has been allocated on part ix.”

“Other change in net assets: $(670,650) at the end of fiscal year 2018, the operations and net assets of the organization were transferred to lester e. Cox medical centers, a related organization.”