Young at Heart Resources

“There are no classes of persons with rights that are in addition to the rights of any other persons. Each regional council provides opportunity in their region for nominations to the Board of Directors. Nominations are open to be made by the 60+ public and held during the last full week of March. The Board has ruled that senior centers that are contracted through the Area Agency on Aging be approved as polling places for the elections held the first Tuesday following the first Monday in May. The service delivery area is divided into 3 regions. Each of those regions have 3 positions on the Board elected for 3 year terms, rotating one position each year. Each vacancy is filled in the same manner as the vacated member was originally elected, to fill the unexpired term for the vacancy.”

“The process for review is as follows: the CEO and CFO collaborate with the auditor to complete the Form 990. This step may involve receiving information from employees, board members, contractors and others who have business-related activities with the organization. The auditor provides a completed Form 990 to the CEO and CFO for their review. Once approval of the CEO and CFO is granted, each board member will receive a copy, including required schedules, as ultimately filed with the IRS for their review at the next regularly scheduled board meeting. The review is conducted by the CEO, CFO and board. A review checklist is utilized. After completion of the review, the board resolves to approve the Form 990. If at any step in the process a revision to the Form 990 is requested, the revised information is given to the auditor, the Form 990 is revised, and the process begins again.”

“The board has established a number of policies and procedures to guard against conflict of interest regarding proposed and ongoing transactions. All board members and staff are trained on, and subject to, these policies and procedures. Annually, the board of directors and key employees sign a statement certifying no conflict of interest or describing potential conflicts of interest that may exist. The board, with assistance of the executive director, is responsible to determine whether a conflict exists and resolution. Should a conflict be identified, such person would be prohibited from participating in the board deliberation and decision in the transaction.”

“The organization makes its governing documents, conflict of interest policy, and audited financial statements available, at the organization's office, to the general public upon request.”