Young at Heart Resources

“There are no classes of persons with rights that are in addition to the rights of any other persons. Each regional council provides opportunity in their region for nominations to the Board of Directors. Nominations are open to be made by the 60+ public and held during the last full week of March. The Board has ruled that senior centers that are contracted through the Area Agency on Aging be approved as polling places for the elections held the first Tuesday following the first Monday in May. The service delivery area is divided into 3 regions. Each of those regions have 3 positions on the Board elected for 3 year terms, rotating one position each year. Each vacancy is filled in the same manner as the vacated member was originally elected, to fill the unexpired term for the vacancy.”

“The process for review is as follows: the executive director and finance director collaborate with the auditor to complete Form 990. This step may involve receiving information from employees, board members, contractors and others who have business-related activities with the Organization. The auditor provides a completed Form 990 to the executive director and finance director for their review. Once approval of the executive director and finance director is granted, each board member will receive a copy, including required schedules, as ultimately filed with the IRS for their review at the next regularly scheduled board meeting. The review is conducted by the executive director, finance director and board. A review checklist is utilized. After completion of the review, the board resolves to approve the Form 990. If at any step in the process a revision to the Form 990 is requested, the revised information is given to the auditor, the Form 990 is revised, and the process begins again.”

“The board has establised a number of policies and procedures to guard against conflict of interest regarding proposed and ongoing transactions. All board members and staff are trained on, and subject to, these policies and procedures. Annually, the board of directors and key employees sign a statement certifying no conflicts of interest or describing potential conflicts of interest that may exist. The board, with assistance of executive director, is responsible to determine whether a conflict exists and resolution. Should a conflict be identified, such person would be prohibited from participating in the board deliberation and decision in the transaction.”

“Compensation for executive director approved annually by Board of Directors. Board follows a salary schedule that was developed by utilizing outside independent sources. This salary schedule was approved by the board. Compensation is based on salary schedule. Executive director is evaluated annually by the board. Salary schedule provides for salary cap on executive director's pay of $77,000.”

“The Organization makes its governing documents, conflict of interest policy, and audited financial statements available, at the Organization's office, to the general public upon request.”

“The audit is procured by board of directors on behalf of the Organization. During the audit, the board of directors and executive director assume responsibility for oversight of the audit. Upon completion of the audit, the Missouri Department of Health & Senior Services reviews and approves the audit report; board of directors reviews audit report, holds exit conference with the auditor and formally votes to accept audit report. This process is followed consistently from year to year.”

“Page 10, Part IX, Line 25, column D - The primary purpose of the Organization is the establishment of the priorities and development of overall plans for programs on aging in the Multi-County Area of Northeast Missouri. The Organization receives funds under Title III and other Titles of the Older Americans Act (OAA) and such other sources as may become available. The Organization is mandated by the OAA to use subgrants or contracts with service providers to provide all services under OAA funding sources. The Organization may request a waiver, from the Missouri Department of Health and Senior Services to provide a service directly. Due to the nature of funding received and the strict limitations placed on the use of that funding by grantor agencies, the Organization did not conduct any fundraising activities for 2017-2018.”