Northeast Missouri Area Agency on Aging

“There are no classes of persons with rights that are in addition to the rights of any other persons. Open solicitations for nominees are advertised locally in each area from which a board member will be elected. Nominees must be residents of the area they represent. Official ballots and polling places are advertised in community newspapers prior to election. Any person 60 years of age or older are eligible to vote. One polling location per county is designated by the board at march meeting. Elections held during may on a date designated by board. Results of elections submitted to board by june 1. One board member chosen per county. Any vacancy occurring prior to an election shall be selected from the representative county by governance committee and appointed by the board chairman and said director shall serve the unexpired term of their predecessor.”

“The process for review is as follows: the executive director and fiscal manager collaborate with the auditor to complete the form 990. This step may involve receiving information from employees, board members, contractors and others who have business-related activities with the organization. The auditor provides a completed form 990 to the executive director and fiscal manager for their review. Once approval of the executive director and fiscal manager is granted, each board member will receive a copy, including required schedules, as ultimately filed with the irs for their review at the next regularly scheduled board meeting. The review is conducted by the executive director, fiscal manager, and board. A review checklist is utilized. After completion of the review, the board resolves to approve the form 990. If at any step in the process a revision to the form 990 is required, the revised information is given to the auditor, the form 990 is revised, and the process begins again.”

“The board established a number of policies and procedures to guard against conflict of interest regarding proposed and ongoing transactions. All board members and staff are trained on, and subject to, these policies and procedures. Annually, the board of directors and key employees sign a statement certifying no conflicts of interest or describing potential conflicts of interest that may exist. The board, with assistance of the executive director, is responsible to determine whether a conflict exists and resolution. Should a conflict be identified, such person would be prohibited from participating in the board deliberation and decision in the transaction.”

“The organization makes its governing documents, conflict of interest policy, and audited financial statements available, at the organization's office, to the general public upon request. Also post annual audited financial statements on the website.”