Kansas City Care Clinic

“An independent accounting firm prepares the 990 after the completion of the financial audit and the 990 workpapers are completed by the vp of finance and operations. The 990 draft is then reviewed by the organization's operations committee and any changes requested are made by the accounting firm. The 990 draft is then provided to all governing board members (either at the next scheduled board meeting or included in the board packet mailing) with a response time for questions and/or comments. Discussion takes place at the actual board meeting, issues are taken to the accounting firm for resolution and the final 990 is provided to the board prior to its filing with the irs.”

“The clinic's conflict of interest policy states that employees, board members and volunteers should avoid any activity, investment, or interest that may reflect unfavorably on the reputation of the clinic. Employees, board members and volunteers are expected to seek clarification of, and discuss, any questions about potential conflicts of interest with their supervisor, or another clinic manager or director. The conflict of interest policy is included in the employee, board member and volunteer handbooks. Annual surveys are completed by the clinic officers, directors, and key employees to update any conflicts of interest. If a conflict arises, the officer, director, or key employee abstains from the vote on the conflicted position to make sure all contracts and agreements are kept relationship-free regarding negotiations and communication.”

“The ceo receives job performance review and compensation assessment annually by the executive board which recommends to the board of directors for official vote. In addition, the ceo is responsible for the annual performance review of all the vice-presidents of the organization. In the performance review, merit increase is computed based on performance of the review. The vice presidents and managers will also provide annual performance reviews of all staff with merit increase computed based on performance of the review. In addition, the vice president of human resources will perform a comprehensive review of all positions, job descriptions and duties, and do a comparative rate study to the job market. Based on that study, the ceo and president could/might make proper market adjustments.”

“The organization's governing documents, conflict of interest policy and financial statements are available upon request.”