Orchard Place Foundation

“Orchard place is the sole member of this entity. Actions of the board of directors may be approved or disapproved by the directors of orchard place.”

“The sole member of orchard place foundation (orchard place) has the ability to approve or disapprove all board members elected by the foundation.”

“Actions of the board of directors are subject to approval of its sole member (orchard place).”

“The 990 is first completed and reviewed by the chief financial officer (cfo), in consultation with the chief executive officer (ceo), as well as the organization's external audit firm. Upon initial completion, the ceo and cfo provide a draft copy of the form 990 to the organization's board of directors. The form 990 is discussed in its entirety and any necessary revisions as a result of the review are made. The form 990 is then filed with the internal revenue service within the prescribed deadline.”

“The conflict of interest policy was approved by the board of directors. As a regular part of our board meeting agenda, the directors are asked if they have any conflicts of interest that must be disclosed. The individual board members are asked annually to sign off on a conflict of interest statement. The ceo and cfo also routinely monitor activities of the organization for any evidence of conflicts of interest.”

“The executive committee of the orchard place board of directors also serves as the compensation committee of the organization, in charge of reviewing the overall compensation package of the ceo (who is ceo of both orchard place and orchard place foundation) as well as the budgeted pay increase pool in the operating budget. The ceo review process is done periodically (no more than annually) and includes review of outside data from other form 990's. The results of the review are documented in the personnel file of the ceo. This process was last completed in 2024. The ceo reviews the compensation of the cfo (who is cfo of both orchard place and orchard place foundation) and any other key employees that may be identified. An annual performance appraisal is completed and pay increases are subject to the payroll increase pool for the organization as approved by the board compensation committee. The results of the review are documented in the personnel files. This process was last completed in 2024.”

“These documents are available upon request, or they are also available at www.guidestar.org”

“All these documents are available to the public upon request.”

“The realized gain (loss) on investments originates from "interest in net assets of community foundation and "beneficial interest in assets held by the community foundation ". The information received from the community foundation does not include proceeds and cost basis information due to the pooled nature of the investment accounts. Therefore, only the realized gain (loss) information is available for disclosure.”

“Orchard place and orchard place foundation utilize a common paymaster system. Orchard place foundation employees and shared employees are paid through orchard place with orchard place foundation reimbursing these payroll expenses to orchard place.”

“The orchard place board of directors has a finance committee to oversee the audit and select the auditor.”