Domestic Violence Intervention Program Inc

“Two significant changes to the by-laws were approved during the fiscal year. The changes were as follows: 1. Dvip shall endeavor to have no more than three voting director's terms expire within two set six month windows: july through december, or january through june. In order to accomplish this director's terms may be extended or shorted up to six months. 2. Certain actions still require a physical meeting of the board of directors. The term 'physical' has been expanded to include participation by telephone, internet session or any other means that would allow an individual to hear and be heard. Except where a meeting is expressly required in the governing documents, board actions are now permitted to take place without a physical meeting. In order to satisfy the new provision that allows board actions without meetings, all voting directors must sign and return to a designated individual a consent which outlines any action to be taken. Consents can be withdrawn by submission of a written revocation. All signed consents or revocations will be filed with the minutes of the proceeding board meeting. The consents or revocations can be sign and returned via mail, fax, email or in-person.”

“The form 990 is prepared by an independent accounting firm, then a draft is provided to the executive director for a detailed review. The final form 990 draft is provided to the full board of directors prior to filing with the internal revenue service.”

“The conflict of interest policy is reviewed annually with dvip staff and volunteers, and members of the board of directors are required to update their conflict of interest policy forms at least once per year. Dvip requires all staff, volunteers and members of the board of directors to notify individuals in positions of leadership at dvip of any potential conflict. The members of the board of directors that are not involved in the potential conflict will determine whether there is an actual conflict. If an actual conflict does arise the individual in conflict will abstain from discussion or attempts of influence and may not vote on the item in conflict.”

“The board of directors performs an annual review of the executive director, including but not limited to the compensation package. The board of directors relies on surveys of comparable organizations within the field and available data regarding cost of living changes. The deliberation and final decision are contemporaneously documented as part of the board minutes. This same process is completed for all paid staff.”

“The governing documents and conflict of interest policy are made available to the public upon request. The financial statements are made available to funders and governance, all other requests from the general public will be evaluated on a case by case basis.”

“At the time this return was being filed the audited financial statement and single audit for the same period were still in-process. The audit and single audit are required in order to receive certain funding and as such dvip has every expectation that the required reports will be completed. The independent accounting firm that was conducting the audit and single audit also assisted with the preparation of the form 990. The audit was anticipated to be issued and final shortly after this form 990 was required to be filed, as such the above referenced line items have been answered in the affirmative.”

“The process has not changed from the prior year.”