Hawkeye Area Community Action Program Inc.

“During FY2016 the bylaws were updated as follows: The purpose of the organization was updated to add: Hawkeye Area Community Action Program, Inc. (HACAP) is a diverse, community-focused nonprofit dedicated to empowering and improving the lives of families, living with the everyday barriers of poverty. The power to determine major personnel was changed from the Board of Directors to the Chief Executive Officer. The selection of private sector board members was changed to indicate: These groups and interests will be selected by the Board of Directors to ensure that the Board has a continuing and effective mechanism for securing broad community involvement. One private sector seat shall be reserved for a member of the Food Reservoir Policy Council. Private sector representatives shall be elected to the board by the full membership of HACAP, except that the Food Reservoir Policy Council Representative shall be elected by the Food Reservoir Policy Council. Head Start requirements language was added to the bylaws indicating that at least one of the directors shall have expertise in fiscal management or accounting, one shall have expertise in early child education, and one shall be a licensed attorney. If there is not a director to meet each of these requirements the board shall use a consultant, or an individual with the qualifications required to meet the areas of expertise. Language was added to the bylaws in regards to minutes of the board meetings: The board shall keep written minutes of each meeting and shall record all votes, motions and seconds to motions therein. Copies of the minutes shall be kept at the Corporate office and shall be available to officers and directors. Copies of the minutes of the previous meeting shall be distributed to all members and shall be made available to the public upon request. Language was added to the bylaws in regards to closed sessions: The board of directors or the Steering Committee may go into Closed Session on any majority vote of the members of the Board of Directors or Steering Committee that are present. Separate minutes shall be kept of the Closed Sessions. Closed sessions may be entered into to consider HACAP's position with respect to any possible or threatened claims or actions against HACAP, employee or personnel matters or any other matters which, if considered in open session might lead to material harm to HACAP. Such employees present at any meeting may remain present during any closed session except as determined by the Board of Directors or the Steering Committee at the time of the vote on the motion to go into Closed Session. Closed sessions shall be ended by a motion and second a a majority vote of the Board of Directors or Steering Committee members present at the time that the Closed Session began.”

“Form 990 is reviewed at the Board of Directors Meeting prior to filing with the Internal Revenue Service.”

“Annually, the board of directors and all hawkeye area community action program, inc. Staff members are required to review and sign a conflict of interest policy, commitment statement and code of ethics. The board of directors and senior management staff annually review a listing of vendors that hawkeye area community action program, inc. Has paid $5,000 or more and are required to disclose any relationships with vendors in that category. If there is a conflict the employee or board member cannot have decision making power regarding the transaction.”

“ANNUALLY, A WAGE COMPARABILITY STUDY IS CONDUCTED, COMPARING Chief Executive Officer AND KEY POSITIONS' SALARIES AND BENEFITS TO COMPARABLE POSITIONS FROM IOWA WORKFORCE DEVELOPMENT, SIMILAR SIZED COMMUNITY ACTION AGENCIES IN THE STATE AND SIMILAR NON-PROFITS (SIZE AND SCOPE) IN THE CEDAR RAPIDS / IOWA CITY AREA. THE DATA IS PRESENTED TO THE STEERING COMMITTEE MEMBERS (LEADERSHIP COMMITTEE OF THE BOARD OF DIRECTORS) FOR APPROVAL.”

“The organization makes financial statements available for public inspection on the organization's website. The organization's governing documents and conflict of interest policy are available to the public upon request.”

“Contracted & Professional Services: Program service expenses 5,034,308. Management and general expenses 32,335. Fundraising expenses 0. Total expenses 5,066,643.”