The Outing Club

“A membership in the outing club shall consist of one adult family member and shall entitle the spouse and all of the permanenent dependent members of the immediate household to the privileges of the club. Membership includes: resident members who reside in scott county, iowa or rock island county, illinois. Nonresident members who reside outside the above mentioned counties. Seasonal members that are legal residents of scott county or rock island county but do not physically reside in scott county or rock island county four or more months of each fiscal year. Single social and junior residents members who have been granted the right to designate an individual as that member's significant other.”

“Every february an annual members meeting is held to elect members to the board. All members are welcome and are entitled to one vote.”

“The memebers vote on capital expenditures in excess of $500,000.”

“Before the form 990 is filed with the internal revenue service it must first be reviewed and approved by the executive committee which consists of the president, vice president, and treasurer. After which, the return is signed by the principal officer and mailed. A copy of form 990 was provided to all of the board of directors prior to its filing.”

“The board of directors and any key employees with the outing club management structure will not endeavor in any conflicting business practices that may pertain to any such individuals benefitting from such actions. Any such business agreements or contracts will be reviewed quarterly to assure that they fall within policy guidelines while safekeeping the club's financial interests.”

“Comparable organization data is collected from national and locally published compensation surveys as a means to arriving at a compensation package for their key employee. Using the compensation surveys, the board of directors matches the job responsibilities of its position to other positions of similar complexity to determine the most appropriate match, making adjustments for differences in geographic locations and the respective costs of living. The board also takes steps to ensure that the entire arrangement, including annual bonus, long-term incentives and benefits have been evaluated for reasonableness. Compiled is adequate documentation of the compensation arrangement, the methodology used to gather comparability data, and the decision-making process.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to their members upon request.”

“The club's treasurer is assigned to and heads all financial committees for oversight and compliance of financial issues. The treasurer reviews the compilation on a monthly basis and the financial committee reviews any special circumstances in reference to the financial well being of the club (financing capital projects, compensation, etc.). They will consult an independent accountant as required.”