Tri County Action Program Inc.

“The form 990 is reviewed by the executive director, finance manager and finance committee before it is sent to the board. The draft form 990 is sent to all board members to review prior to the board meeting and hard copies are made available the night of the board meeting. The final form 990 is approved at the board meeting prior to filing.”

“The organization requires board members to declare any conflict of interest arising from items on the board meeting agenda at the start of each meeting. Board members are required to annually sign a conflict of interest form, stating they understand the policy. When a conflict arises, the board member shall first notify the board chair and leave the meeting while discussion and voting occurs, and refrain from voting.”

“An independent wage survey was done, giving the organization a five year plan for each position. The board personnel committee presented the recommended five year plan to the board and the plan was approved. Each year the human resources director conducts a survey to determine the estimated average target wage growth in the organization's service area and presents this to the board of directors for their approval. Wage increases are based on the target wage growth and on performance standards established by the leadership team of the organization. Supervisors complete staff evaluations annually and the board completes the annual evaluation of the executive director. The executive director reviews and approves the staff evaluations along with the recommended wage increase for that staff person. The board personnel committee recommends the executive director's wage increase to the board for voting.”

“Documents are available upon request.”

“The organization provides transportation as a major part of their programs and directly to the individuals they serve. In these costs are the fuel, repairs and maintenance and vehicle insurance that directly contributes to the organization providing high-quality services to the public. The organization provides over 89,500 bus trips throughout the year and travel over 370,000 miles a year to provide their services. These costs per irs instruction are included on line 17 of part ix and labeled as travel.”