Hmong American Partnership

“The form 990 is sent to the finance committee for review. A meeting is set up to discuss any concerns in the form 990. If none are made, the committee motions for approval of the form 990. Their motion is brought to the full board for approval along with justification for approval. This can occur via email or teleconference depending on members' availability.”

“The conflict of interest policy covers any individuals serving as officers, employees, and members of the board of directors. Prior to board or committee action on a contract or transaction invoiving a conflict of interest, a director or committee member having a conflict of interest and who is in attendance at the meeting discloses all facts material to the conflict of interest. Such disclosure is documented in the minutes of the meeting. A person who has a conflict of interest does not participate in or is not permitted to hear the board's or committee's discussion of the matter except to disclose material facts and to respond to questions. Such person may not attempt to exert his or her personal influence with respect to the matter, either at or outside the meeting. A person who has a conflict of interest with respect to a contract or transaction that will be voted on at a meeting shall not be counted in determining the presence of a quorum for purposes of the vote. The person having a conflict of interest may not vote on the contract or transaction and is not allowed not to be present in the meeting room when the vote is taken, unless the vote is by secret ballot. Such person's ineligibility to vote is documented in the minutes of the meeting. A director or committee member who plans not to attend a meeting at which he or she has reason to believe that the board or committee will act on a matter in which the person has a conflict of interest shall disclose to the chair of the meeting all facts material to the conflict of interest. The chair reports the disclosure at the meeting and the disclosure is documented in the minutes of the meeting.”

“The salary study is conducted every three to five years as directed by the board of directors utilizing multiple sources such as guidestar, minnesota council of nonprofits and salary.com. The most recent salary study was conducted by an outside consultant in 2012. The process for determining the compensation of all staff comprised of utilizing comparable positions identified with other nonprofits of similar annual budget, size and scope of services. Upon completion of the salary study, a report along with recommendations were forwarded to the board for review, discussion and approval.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request. The financial statements are also included in the annual report.”

“This process has not changed from the prior year.”