Semcac Inc.

“The following changes to the agency bylaws occured in may 2015: the selection of consumer sector board members was changed: voters may cast a ballot at any semcac site. They must sign a statement declaring their income falls within designated semcac program guidelines, or qualify as a semcac program participant, show proof of residence, and sign their name to a list of persons voting. The voting process used to occur by sending ballots to eap eligible households. Votes are tallied by the executive committee and election results reviewed by the board and announced. Vote tallying was not designated before the change. The administrator office was designated as the official place for the following: books and records - the board of directors shall cause and ensure that correct and complete books and accounts are kept. Minutes of the proceedings of the board of directors, and any of its committees shall be kept at the semcac administrative office. There was no designated place before the change.”

“The organization's governing body reviews a draft of the 990 and approves it before filing with the internal revenue service.”

“A conflict of interest form is completed by the board of directors each year. Forms are sent to the administrative assistant, reviewed and signed by the executive director. Disclosure is made to the fiscal department. The officer, director or key employee would not be involved in the decision making process if they had a conflict and would follow established policies.”

“A standard review form is completed and performance of all staff is evaluated. Rate increases are given through a step system that recognizes longevity cost of living increases are set by the board. A comparison is conducted to other non profit organizations and the general area market every 3 years. Periodically an outside compensation study is performed to assure wages paid are comparable and reasonable. A wage comparison was completed in 2016 using outside data that is comparable to the scope and size of semcac.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request. The audit report is also available on the organization's website.”

“The organization has a committee who oversees the audit of their financial statements and selects an independent accountant.”