Voyageur Outward Bound School

“The executive committee consists of the chair, vice chair, chair emeritus, governance/hr chair, secretary, treasurer, and other directors appointed by the chair. The committee has the authority to act for the board of directors on all matters except for the following which are reserved for the board: executive director selection and termination; director and officer election; changes of the organization's mission or purpose; changes to the governing documents; adoption of the annual budget; conferral of honors. The executive committee also oversees the work of board committees, the planning process and evaluation of the achievement of goals, supports the executive director including assessing the executive director's performance and review at least annually the compensation and conditions of employment for the executive director position.”

“Prior to submission, the form 990 is reviewed by the executive director, then the executive director reviews and discusses the form 990 with the finance committee, then the external auditors meet with the governing board, who vote to approve the form 990.”

“A director shall be considered to have a conflict of interest if: -such director has existing or potential financial or other interests which might impair or reasonably appear to impair such director's independent, unbiased judgment in the discharge of responsibilities to the school, or -such director is aware that a member of the director's family or any organization in which such director or family member is an officer, director, employee, member, partner, trustee, or shareholder, has an existing or potential financial or other interest which might impair or reasonably appear to impair such director's independent, unbiased judgment in then discharge of responsibilities to the school. A family member is here defined as a spouse, parent, sibling, or any other relative residing in the same household as the director. -all directors shall disclose to the board through the board chair or secretary any possible conflict of interest at the earliest practical time. Furthermore, a director shall absent him or herself from discussions of, and abstain from voting on, such matters of consideration by the board or its committees where such director has a conflict of interest. The minutes of such meeting shall reflect that a disclosure was made and that the director having a conflict or potential conflict abstained from the voting. Any director that is uncertain whether a conflict of interest may exist may request the board or executive committee to resolve the question by majority vote.”

“Compensation decisions are made by the executive committee. Compensation is determined based on the salaries of other similar sized non-profits and other the salaries of other executive directors at outward bound. The last review of officer compensation was performed in 2014. The executive director looks at the scope of the role, considers comparables (both inside and outside of the organization) and the budget and arrives at a compensation level, and then discusses that salary with the executive committee. This was last performed in 2014.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”