Coal Trading Association Inc

“A management company performs day to day activities of the organization”

“There are two classes of membership (a) nonvoting membership any (1) corporation or other business entity engaged in commercial coal trading (a corporate member), (2) employee of government agency, academic institution of other nonprofit organization, or (3) student may be considered for membership as a nonvoting member if such person or entity, as the case may be, is interested in accomplishing the mission and objectives of the association and contributes at least the minimum amount of dues may be determined by the board from time to time. A nonvoting member shall have the exclusive privilege of voting or holding any office (b) voting member a person of good character who is employed by a corporate member having the status of a nonvoting member shall be eligible for membership in the association as a voting member if such person is nominated for voting membership by such corporate member, provided, however, that not more than one such employee of a corporate member shall be a voting member of the association at any given time such voting members shall constitute the only class of members of the association entitled to vote, hold office and chair a committee of the association eligibility of any individual or entity for membership of any class shall be determined by the board of directors of the association at its sole discretion.”

“On an annual basis, an association board nominating committee consisting of one board member and two non-board members shall be appointed by the president and approved by a majority of the board. The nominating committee will seek suggestions from the membership for consideration for the open seats on the board. With consideration given to the suggestions made by the membership and meeting the diversity goal of article vii, section 2, the nominating committee shall recommend to board a slate of candidates for election as directors. Upon approval by the board, at the annual meeting. The proxy shall contain or be accompanied by a professional biography of 50 words or less for each candidates. The biography shall be prepared by the candidate and will be subject to review and editing by the nominating committee. The proxy shall contain or be accopanied by a professional biography of 50 words or less for each candidate. The biography shall be prepared by the candidate and will be subject to review and editing by the nominating committee.”

“The members vote to elect the board of directors, who make most governing decisions. Each member holding a voting corporate membership who is in good standing and who has paid all assessed dues shall have one vote on each matter submitted to a vote of the members. A vote may be cast either orally or in writing. When an action other than the election of directors is to be taken by vote of the membership, it shall be authorized by a majority of the votes cast at a meeting at which a quorum is established, unless a greater plurality is required by articles of incorporation or by law.”

“The executive director reviews the form 990 prior to the review of the board or its authorized representative.”

“Signed annual conflict of interest statement is reviewed”

“Cta keeps documents available in the office and responds to requests submitted verbally, in writing, or email within 72 hours. Requests made in person are accomodated immediately during normal business hours.”